Production Workflow & Asset ManagementPurpose
1.2. Reduce manual handling and eliminate bottlenecks in asset transfer by automating notifications, packaging, versioning, and tracking.
1.3. Create consistent, audit-ready logs of all deliveries for compliance and quality assurance.
1.4. Integrate asset management with client communication to facilitate quick approval or revision cycles.
1.5. Improve client satisfaction through reliable, traceable access to delivered content and assets.
Trigger Conditions
2.2. Status update or tag change in project management system (e.g., “Ready for Delivery”).
2.3. Asset bundle upload to storage or DAM system.
2.4. Receipt of internal approval from review team.
2.5. Client request or scheduled milestone.
Platform Variants
• Feature/Setting: “Files: create” for asset upload & sharing; permission set to client’s email.
3.2. Dropbox Business API
• Feature/Setting: “/sharing/create_shared_link_with_settings”; restrict download, track access.
3.3. Microsoft OneDrive Graph API
• Feature/Setting: “Create sharing link”; set expiration and notification parameters.
3.4. Box Platform API
• Feature/Setting: auto-generate “Shared Links” with download tracking enabled.
3.5. WeTransfer API
• Feature/Setting: “Create Transfer”; auto-email asset download link to client.
3.6. Amazon S3
• Feature/Setting: Generate pre-signed URLs upon upload completion; expiration and access log.
3.7. Frame.io
• Feature/Setting: “Assets: Share”; send review-ready files with notification and access expiry.
3.8. Vimeo Pro
• Feature/Setting: “Upload & Share” API with privacy and password protection enabled.
3.9. Aspera on Cloud
• Feature/Setting: “Package Delivery” API; automate package creation and email delivery.
3.10. Avid MediaCentral
• Feature/Setting: Media asset approval triggers automatic client-access link creation.
3.11. Monday.com
• Feature/Setting: Status or phase change trigger for asset handover via Files column.
3.12. Slack
• Feature/Setting: “Files: upload” and direct message to client; include access instructions.
3.13. Microsoft Teams
• Feature/Setting: “Share to Channel” via Graph API as soon as assets are ready.
3.14. Trello
• Feature/Setting: Card label “Delivered” triggers attachment and comment notification.
3.15. Jira
• Feature/Setting: Workflow post-function “Send asset” via attachments module.
3.16. Notion
• Feature/Setting: Page embed of downloadable links upon status change.
3.17. Zoho WorkDrive
• Feature/Setting: “Share with external users” API function; enable expiry and download notice.
3.18. DocuSign
• Feature/Setting: Send “Delivery Confirmation” for asset packages requiring receipt signature.
3.19. Smartsheet
• Feature/Setting: Row update event triggers attachment sharing via email API.
3.20. HubSpot CRM
• Feature/Setting: Deal stage or ticket update sends personalized asset download email via Workflow API.
3.21. Adobe Creative Cloud
• Feature/Setting: “Creative Cloud Libraries: share link” on asset library completion.
3.22. Zendesk
• Feature/Setting: Ticket solved event sends client custom download link via trigger.
Benefits
4.2. Guarantees secure, access-controlled client handoffs.
4.3. Logs every transfer for full traceability and compliance.
4.4. Frees up creative team focus for production, not admin.
4.5. Enhances client trust through predictable, professional asset management.