Automated shot/task assignment based on project timelines

Purpose

1. Automate assignment of animation shots or tasks to artists or teams based on real-time project timeline changes.

2. Optimize resource allocation by matching task due dates to artist availability and skillsets using dynamic workflow rules.

3. Minimize project delays by flagging, reassigning, or escalating overdue or blocked shots automatically.

4. Ensure every department (storyboard, layout, animation, VFX, compositing) stays in sync through centralized, rule-driven shot distribution.

Trigger Conditions

1. New project or sequence creation.

2. Change to project schedule or milestone dates.

3. Task status updated to completed or delayed.

4. Artist available/unavailable status changes.

5. Asset dependency becomes ready for downstream task.

Platform Variants

1. ShotGrid

• API: `/entity/Shot` and `/entity/Task` create/update; assign artists via `assignments` field.
  
• Sample: Configure webhook to update shot assignment on timeline shift.
  

2. Monday.com

• Feature: Automations > “When date changes, assign person.”
  
• Sample: Date column triggers auto-assign rule; use API v2 to mutate item assignee.
  

3. Jira

• Feature: Automation Rules > “When due date changes, assign user.”
  
• API: `/rest/api/2/issue/assign` for programmatic assignment.
  

4. Asana

• Feature: Rules > “Task due date changed, assign to...”
  
• API: `PUT /tasks/{task_gid}` for auto-assign by project section status.
  

5. Trello

• Feature: Automation > “Card due date changed, assign member(s).”
  
• API: `PUT /cards/{id}/idMembers`
  

6. Wrike

• Feature: Automation engine > “Task/status change triggers assignment.”
  
• API: `PUT /tasks/{taskId}/assign`
  

7. Notion

• Feature: Database Automation > “When property changes, update person.”
  
• API: Update database item with new assignee on timeline change.
  

8. ClickUp

• Feature: Automation > “When due date is updated, assign.”
  
• API: `PUT /task/{task_id}` for assignee field.
  

9. Smartsheet

• Feature: Automated Workflows > “When date changes, assign contact.”
  
• API: Update row with new assignee.
  

10. Basecamp

• Feature: To-Do assignment rules.
  
• API: `PUT /buckets/{bucket_id}/todos/{id}.json` change assignee when schedule altered.
  

11. Airtable

• Feature: Automations > “When date updated, assign collaborator.”
  
• API: Update record assignee upon timeline changes.
  

12. Microsoft Teams/Planner

• Feature: Power Automate > “On task due date update, assign user.”
  
• Graph API: `/planner/tasks/{task-id}` for assignment.
  

13. Smartsheet

• API: Automation on row changes updates assignee based on Gantt dependencies.
  

14. Slack

• Feature: Workflow Builder > Assign action via custom integration.
  
• API: Notify/assign via bot when timeline adjusts.
  

15. Google Sheets

• Feature: App Script/Automation > Assign collaborator on date modification.
  
• API: Script updates cell/row assignee when date changes.
  

16. Zoho Projects

• Feature: Blueprint rule > Auto-assign on timeline event.
  
• API: `POST /projects/{project_id}/tasks/` assign based on condition.
  

17. Procore

• Feature: Workflow Rules > Task assignment on schedule change.
  
• API: `PUT /schedule_tasks/{id}` set responsible team.
  

18. Workfront

• Feature: Automated task assignment via custom rule sets.
  
• API: `/attask/api/v10.0/task` set assignment programmatically.
  

19. SAP Project System

• Feature: Change in network activity dates triggers assignment rule.
  
• API: Use BAPI to update assignment.
  

20. Oracle Primavera

• Feature: P6 automation > Resource assignment on activity date change.
  
• API/Integration: Assign resource to activity via P6 Web Services.
  

Benefits

1. Removes manual assignment errors; fully data-driven.

2. Enables real-time visibility and tracking of project resource flow.

3. Cuts rescheduling overhead; tasks shift seamlessly as timelines move.

4. Frees up production managers for high-value tasks.

5. Scales from small teams to multi-site/global animation studios.