Compliance and regulatory document monitoring

Purpose

1.1. Continuously track, retrieve, analyze, and archive updates from regulatory authorities, airlines, and industry bodies for compliance in ticketing, passenger safety, fare rules, and reporting.
1.2. Ensure the agency immediately adapts to mandates—GDPR, IATA, DOT, FAA, CAA, PCI DSS—affecting fare issuance, refunds, insurance disclosures, accessibility, and data privacy.
1.3. Automatically notify staff, flag discrepancies, maintain versioned archives, and generate audit trails for inspections and regulatory audits.

Trigger Conditions

2.1. Publication of updates by regulatory authority (e.g., RSS feed change, new PDF upload, webpage change).
2.2. API endpoint receives new/changed compliance document.
2.3. Scheduled scan of airline or regulator portals detects new content.
2.4. Internal compliance policy update by legal team.
2.5. Receipt of compliance-related notification email.

Platform Variants

3.1. Microsoft Power Automate
• Trigger: RSS feed/new file in SharePoint; Action: Extract text using AI Builder OCR.
3.2. Zapier
• Trigger: "Schedule by Zapier" + "RSS by Zapier"; Action: "Formatter" (text extraction) + Gmail/Slack for alerts.
3.3. UiPath
• Activities: "Monitor Folder" + "Read PDF Text" + "Send Outlook Mail Message".
3.4. Workato
• Function: HTTP connector (poll regulator’s API) + Slack action for compliance team notification.
3.5. Integromat (Make)
• Module: Webhooks for new docs; Google Docs (OCR parsing); Email notifier.
3.6. AWS Lambda
• Event: S3 upload trigger; Code: Extract text, compare vs previous, trigger SNS.
3.7. Google Cloud Functions
• Watch Google Drive for docs; Vision OCR API; publish summary to Pub/Sub topic.
3.8. Azure Logic Apps
• Trigger: FTP or HTTP endpoint monitor; Action: Cognitive Services (OCR), Teams channel notification.
3.9. Twilio
• Notify via Send SMS API on urgent compliance updates to nominated officers.
3.10. SendGrid
• SMTP relay for outbound compliance summaries; parse inbound via Inbound Parse Webhook.
3.11. Slack
• Incoming Webhooks for instant team updates with doc summary; Slack Bot listens for compliance keywords.
3.12. Trello
• API: Create card for each new document, assign reviewer.
3.13. Jira
• REST API: Generate ticket for each new/changed regulation requiring operational changes.
3.14. DocuSign
• API: Request electronic signatures/acknowledgements for compliance policies.
3.15. Dropbox
• API: Flag or move to special folder when compliance doc detected.
3.16. OneDrive
• Monitor folder for new regulatory files; trigger Flow to alert compliance manager.
3.17. Salesforce
• Inbound Webhook: Create compliance record, auto-assign review task.
3.18. Notion
• API: Create/update database item with compliance doc summary and status.
3.19. Google Sheets
• Append new compliance data via Sheets API; conditional highlight for urgent updates.
3.20. Monday.com
• API: New compliance requirements create items, assign deadlines, trigger notifications.
3.21. SFTP/FTP Servers
• Schedule polling for new docs; parse and push alerts via REST API.
3.22. IBM Watson Discovery
• Ingest document for compliance-relevant entity extraction and compliance match.
3.23. ElasticSearch
• Index all compliance docs; alert on keyword matches for regulatory risk.

Benefits

4.1. Significantly reduces manual compliance checks and audit preparation effort.
4.2. Ensures real-time awareness and zero-lag in implementation of new rules.
4.3. Minimizes risk of regulatory penalties for missed document changes.
4.4. Provides complete traceability, versioning, and team notification history.
4.5. Increases staff accountability and streamlines regulatory reporting.