Course/workshop reminder notifications

Purpose

1.1. Automate sending timely reminders to participants and facilitators for scheduled courses or workshops at multi-disciplinary art centers.
1.2. Automation ensures attendees do not miss sessions, increases engagement, improves attendance rates, and maximizes program effectiveness.
1.3. Automated notifications keep staff, instructors, and participants informed about upcoming events, changes, updates, cancellations, or requirements (materials, location, etc.).
1.4. The automation process streamlines event management, reduces manual follow-up, and enables scalable program coordination across numerous parallel workshops.

Trigger Conditions

2.1. Registrant signs up or is added to a session—automator schedules reminders.
2.2. Program calendar reaches a preset time before workshop—automatedly triggers reminder (e.g., 24 hours, 1 hour prior).
2.3. Updates (time, location, facilitator change) are automated to push notifications instantly.
2.4. Cancellation or rescheduling events automate notification dispatch to all involved.
2.5. Periodic reminders (e.g., multi-week courses) automate for each session.

Platform Variants

3.1. Twilio SMS
- Feature/Setting: Configure SMS API for automated message dispatch; set up programmable SMS workflow.
3.2. SendGrid
- Feature/Setting: Automate transactional email API for reminder templates; use automation triggers based on schedule.
3.3. Mailchimp
- Feature/Setting: Use automations for audience segments and scheduled reminders; configure Event-based triggers.
3.4. Google Calendar API
- Feature/Setting: Automate event invites and reminders; enable “Event Reminders” feature via API.
3.5. Microsoft Outlook 365 API
- Feature/Setting: Automate appointment reminders; use automated event notifications.
3.6. Slack
- Feature/Setting: Automate reminder bot or scheduled Slack messages to channels or users.
3.7. WhatsApp Business API
- Feature/Setting: Configure template messages for automated reminders; set trigger via registered event time.
3.8. Zoom API
- Feature/Setting: Automate meeting reminder emails through scheduled webinar events.
3.9. Calendly
- Feature/Setting: Automate reminders for bookings; configure workflow triggers for custom messaging.
3.10. Zoho CRM
- Feature/Setting: Automate follow-up reminders through workflow automation for event participants.
3.11. Salesforce
- Feature/Setting: Use Process Builder to automate email/SMS reminders for event objects.
3.12. HubSpot
- Feature/Setting: Automate workflow for email reminder triggers linked to program registration.
3.13. Eventbrite
- Feature/Setting: Configure automated event messaging and reminders for attendees.
3.14. ActiveCampaign
- Feature/Setting: Automate customer journey and reminder campaigns tied to registrations.
3.15. Pipedrive
- Feature/Setting: Automate task and event reminders linked to new registrants in CRM.
3.16. Trello
- Feature/Setting: Automate due date reminders via Power-Ups or Butler automation.
3.17. Asana
- Feature/Setting: Use Rules to automate task reminders for sessions in projects.
3.18. Airtable
- Feature/Setting: Automate scheduled emails or notification reminders with Airtable Automations.
3.19. Shopify
- Feature/Setting: Automate email and SMS reminders for workshop products/events.
3.20. Intercom
- Feature/Setting: Automate chat or email reminders using Series and custom triggers.
3.21. Facebook Messenger API
- Feature/Setting: Automate message reminders via Messenger bots and webhook triggers.
3.22. Telegram Bot API
- Feature/Setting: Automate programmed push reminders to chat groups for event reminders.
3.23. Discord
- Feature/Setting: Configure bot to automate scheduled reminders in relevant communities.
3.24. ClickSend
- Feature/Setting: Automate SMS, email, or voice reminders with schedule integration.
3.25. Viber Business Messages API
- Feature/Setting: Automate group or direct message reminders through scheduled flow.

Benefits

4.1. Automation reduces manual errors and admin workload in reminder processes.
4.2. Automated reminders increase show-up rates for workshops and reduce no-shows.
4.3. Automation enables multi-channel communication, covering SMS, email, and chat apps.
4.4. Automatedly increases engagement and satisfaction among attendees and staff.
4.5. Automating reminder workflows allows arts centers to scale up without proportional staffing increases.
4.6. Enables administrators to customize and track reminder effectiveness with analytics from each platform.
4.7. Automator provides flexibility to update messaging content dynamically as needed.
4.8. Automation ensures compliance for opt-in reminders and scheduling standards.