Program & Workshop CoordinationPurpose
1.2. Automates detection when a course is full and triggers waitlist logic, automates notification, slot offering, and confirmations, automating the process with minimal staff intervention.
1.3. Ensures participants are managed automatically as spots open or new courses are announced, eliminating manual tracking delays and errors.
Trigger Conditions
2.2. Automate new vacancy detection (e.g. cancellation or rescheduling).
2.3. Automated course registration attempt by a new or returning participant.
2.4. Automating set notification rules (expiry, slot-passing, multiple slot release).
2.5. Trigger automator when participant accepts or declines a slot offer.
Platform variants
• Feature/Setting: Automate ‘Programmable Messaging API’ to send instant SMS notifications of slot openings, use webhook to automate slot confirmation inputs.
3.2. SendGrid
• Feature/Setting: Automate email slot offer notifications via ‘Mail Send API’, automatedly capture participant accept/decline by webhook link tracking.
3.3. Google Sheets
• Feature/Setting: Automate course roster and waiting list with API, automate row updates when registrations or cancellations happen.
3.4. Airtable
• Feature/Setting: Automate base with ‘Automations’, configure script to trigger waitlist sequencing on status change.
3.5. Slack
• Feature/Setting: Automate instant staff alerts or channel messages about waitlist events using ‘Incoming Webhooks’.
3.6. Microsoft Teams
• Feature/Setting: Automate notification bot for admins via ‘Teams API’ on waitlist changes.
3.7. Calendly
• Feature/Setting: Automate meeting/time slot offering for open slots integrating with ‘Webhook Subscription’.
3.8. Eventbrite
• Feature/Setting: Automate ‘Waitlist Management API’ to enroll and notify automatingly as tickets open up.
3.9. Zapier
• Feature/Setting: Automate orchestration between course management/communication tools using multi-step automations.
3.10. Google Calendar
• Feature/Setting: Automate slot availability, waitlist tracking and event invites using ‘Calendar API’.
3.11. Microsoft Outlook/Exchange
• Feature/Setting: Automate calendar automation and slot-based notifications with ‘Calendar API’ integration.
3.12. Salesforce
• Feature/Setting: CRM automation for participant journey with ‘Process Builder’ automating waitlist workflow status.
3.13. HubSpot
• Feature/Setting: Use ‘Workflows’ to automate email/SMS sequence for waiting list offers and reminders.
3.14. ActiveCampaign
• Feature/Setting: Automate email follow-ups with ‘Automations’ triggered by waitlist API signal.
3.15. Typeform
• Feature/Setting: Automate intake/waitlist forms, instantly sync to backend through ‘Webhook Integration’.
3.16. JotForm
• Feature/Setting: Automate waitlist registrations, instantly push new submission data to automation orchestrator.
3.17. Trello
• Feature/Setting: Automate waiting list visualization using ‘Butler’ and ‘Webhooks’ for list updates.
3.18. Monday.com
• Feature/Setting: Automate status tracking with ‘Automations Center’ for real-time movement on waitlist.
3.19. Mailchimp
• Feature/Setting: Automate segmented waitlist campaigns using ‘Triggers’ and ‘Journeys’.
3.20. Notion
• Feature/Setting: Database automation for real-time waitlist tracking using ‘API Integration’ with waitlist triggers.
Benefits
4.2. Delivers automated, instant communication to participants, raising engagement and maximizing slot fill-rates.
4.3. Standardizes automatable waitlist procedures, enhancing transparency and decision making.
4.4. Promotes seamless automating of program coordination across email, SMS, CRM, and event platforms.
4.5. Automated, integrated data updates ensure compliance, reporting, and historical analysis for arts center planning.