Project & Field Operations ManagementPurpose
1.2. Capture, validate, and process timesheet data linked to projects/jobs
1.3. Sync tracked hours to payroll, project management, and compliance reporting
1.4. Reduce manual time entry, errors, and administrative overhead
1.5. Provide real-time visibility over labor costs per job or phase
1.6. Ensure regulatory and internal policy adherence on work hours and overtime
1.7. Enable employee self-service for timesheets and leave requests
1.8. Standardize reporting across multiple crews, locations, and project stages
1.9. Integrate contractor/field tech timesheets with client billing
1.10. Support notifications/escalations for missed punches, overtime, or anomalies
Trigger Conditions
2.2. Manual punch-in/out via mobile or kiosk app
2.3. Scheduled shift start/end based on project roster
2.4. Supervisor approval or verification event
2.5. Timesheet submission deadline reached
2.6. API/webhook from project management or payroll system
2.7. Biometric or badge scan input
2.8. Absence of required daily entry triggers reminder
Platform Variants
- Feature: "Time Activities" API endpoint for capturing, approving, and exporting staff time
- Sample: Configure webhook on new TimeActivity to update project record in real time
3.2. Deputy
- Feature: "Timesheets" API to automate timesheet writes, edits, and status changes
- Sample: Connect Timesheet webhook to notify payroll upon approval
3.3. BambooHR
- Feature: "Time Tracking" > "GET/POST time-off/wh" endpoints for logging and payroll sync
- Sample: Auto-create timesheet for new time-off approval
3.4. ADP Workforce Now
- Feature: "Timecard Data" API for importing/exporting recorded hours
- Sample: Sync approved timesheets with payroll run
3.5. Paychex Flex
- Feature: "Time Clock In/Out" events API; export timesheet summary for payroll or audit
- Sample: Configure webhook to trigger timesheet review
3.6. Gusto
- Feature: "Time Tracking API" for automated clock entries, edits, and payroll triggers
- Sample: Push new timesheet entry upon project completion
3.7. Zoho People
- Feature: "Attendance API" for fetching and pushing check-in/out logs
- Sample: Log clock-in event and sync with work order
3.8. SAP SuccessFactors
- Feature: "Employee Time Management" OData API for timesheet automation
- Sample: Auto-sync field timesheets to ERP
3.9. Workday
- Feature: "Time Tracking API" endpoints for recording/approving work hours
- Sample: Capture timesheet state change for payroll
3.10. Tsheets by QuickBooks
- Feature: "Timesheets" API to record, approve, or export work hours
- Sample: Push reminder if shift clock-in missed
3.11. Kronos (UKG)
- Feature: "Workforce Central" API to handle punch-in/out, export, and anomaly detection
- Sample: Webhook for invalid or missing clock events
3.12. ServiceM8
- Feature: "Timesheets" endpoint for job-linked entries and triggers
- Sample: Submit timesheet automatically when job status = completed
3.13. Asana
- Feature: "Tasks/Time Tracking Custom Field" for daily timesheet entries per project
- Sample: Automation rule to append time to relevant project phase
3.14. FieldAware
- Feature: "Time Entries API" to post and update technicians' time
- Sample: Geofence triggers clock-in when entering site
3.15. Procore
- Feature: "Timesheets API" to automate field crew entries and approvals
- Sample: Auto-notify PM on overtime
3.16. ClickUp
- Feature: "Time Tracking" field and webhook for task-logged hours
- Sample: Auto-populate crew timesheets upon task completion
3.17. Google Sheets
- Feature: API to append new rows for manual timesheet capture/backup
- Sample: Insert timesheet data from field app
3.18. Hubstaff
- Feature: "Time Entries API" for logging work and syncing with payroll
- Sample: Alert for incomplete timesheets before deadline
3.19. Clockify
- Feature: API to create, update, or approve timesheet entries per user/project
- Sample: Send daily report to project ops manager
3.20. Smartsheet
- Feature: Sheet API for dynamic timesheet data; automations on row change
- Sample: Approve/lock weekly timesheets programmatically
3.21. Monday.com
- Feature: "Time Tracking Column + API" to log and fetch work hours
- Sample: Auto-mark time item "approved" on manager review
Benefits
4.2. Accelerates payroll and billing accuracy
4.3. Reduces compliance risk with automated audit trails
4.4. Increases visibility of labor productivity and job costing
4.5. Improves employee satisfaction via transparent hours tracking
4.6. Minimizes administrative workload for supervisors and payroll
4.7. Enables granular reporting for project performance analysis
4.8. Supports flexible deployment for multi-site or field-based teams
4.9. Streamlines exceptions handling for overtime, missed punches, and absences
4.10. Scales rapidly as contracts, projects, and staff numbers grow