File upload and sharing notifications

Purpose

1.1. Enable real-time alerts to project stakeholders when acoustical project files (e.g., site surveys, CAD plans, sound data) are uploaded or shared, ensuring all relevant parties receive timely updates for efficient collaboration, regulatory compliance, and client satisfaction.
1.2. Track, log, and confirm the status of files, notify responsible engineers, consultants, and clients, and reduce the risk of missed communications or project delays.
1.3. Seamlessly connect storage solutions with notification channels and project management platforms to streamline workflows within acoustical engineering teams.

Trigger Conditions

2.1. New file uploaded to designated project folder (cloud or on-premises).
2.2. File shared with specified internal/external contacts.
2.3. File renamed, updated, or versioned in collaborative workspace.
2.4. File access or download request by collaborators.
2.5. File approval or review status change pending action.

Platform Variants

3.1. Slack
• Feature/Setting: Configure ‘Incoming Webhooks’ for file notification messages to project channels.
3.2. Microsoft Teams
• Feature/Setting: Use ‘Connectors’ or Graph API to post activity messages to team channels about new uploads.
3.3. Google Drive
• Feature/Setting: Use ‘Push Notifications’ API for file/folder changes and connect to notification workflows.
3.4. Dropbox
• Feature/Setting: Webhook endpoint for file event updates; integrate with notification engines.
3.5. Box
• Feature/Setting: ‘Box Event API’ to listen to file uploads, notify via preferred channels.
3.6. OneDrive
• Feature/Setting: Microsoft Graph API to monitor upload events; trigger notifications to stakeholders.
3.7. SharePoint
• Feature/Setting: Flow automation for document library updates, triggering notification emails or chat posts.
3.8. Asana
• Feature/Setting: Use API to create task comments or project messages upon file attachments.
3.9. Trello
• Feature/Setting: ‘Card Activity’ Webhook to send notifications when file attachments are added.
3.10. Jira
• Feature/Setting: Webhook/API triggers when project files are attached or updated.
3.11. Monday.com
• Feature/Setting: Automation to notify boards or send emails when files are uploaded to pulse updates.
3.12. Airtable
• Feature/Setting: Script block/API for callback when file-type fields are modified.
3.13. Notion
• Feature/Setting: Use API endpoint to detect and notify about new document attachments in databases.
3.14. Email (via SMTP)
• Feature/Setting: Configure mail server to send project-status updates when files are uploaded.
3.15. Twilio SMS
• Feature/Setting: Use Messaging API to send SMS alerts to stakeholders upon file events.
3.16. WhatsApp (via Twilio API)
• Feature/Setting: Configure WhatsApp channel to deliver instant upload/share notifications.
3.17. Pushover
• Feature/Setting: Use REST API to send push notifications on file upload trigger.
3.18. PagerDuty
• Feature/Setting: Events API to trigger alerts for file actions requiring urgent attention.
3.19. Zendesk
• Feature/Setting: Ticket or notification creation using API when client files are received.
3.20. Salesforce
• Feature/Setting: Configure workflow or process builder to post Chatter updates or email on file actions.

Benefits

4.1. Ensures rapid awareness and oversight of project file handling across distributed teams.
4.2. Enhances compliance by linear tracking of file changes and stakeholder notifications.
4.3. Reduces manual effort and human error in communication of critical deliverables.
4.4. Facilitates audit trails for project files and notification status.
4.5. Boosts client and regulatory confidence through timely updates and transparency.