Centralized storage and synchronization of architectural plans

Purpose

1.1. Automate centralized storage and synchronization of architectural plans to ensure teams always work on the latest files.
1.2. Automate the elimination of version conflicts and manual tracking of updates across distributed teams.
1.3. Automate backup, sharing permissions, security, and compliance with industry regulations.
1.4. Automatedly route plans to specific team members or consultants based on project rules or phases.
1.5. Automate real-time notifications for updates, approvals, or required actions on synchronized plans.

Trigger Conditions

2.1. Upload of a new architectural plan or revision to a designated source folder or system.
2.2. Automated modification detected in any integrated storage location.
2.3. Team member submits a file update request via integrated project management system.
2.4. Automated schedule (e.g., daily, hourly) triggers sync and backup routines.
2.5. Status change in project management platform triggering document sync workflow.

Platform Variants

3.1. Google Drive
• API: Drive API, Files:watch; automate real-time change notifications for specific folders.
3.2. Dropbox
• API: /files/list_folder, /files/upload; automate new file detection and synchronized uploads.
3.3. Microsoft OneDrive
• API: /me/drive/root/children; automate monitoring and syncing of architectural plan folders.
3.4. Autodesk BIM 360
• API: Docs API, import/export endpoints; automate plan uploads and folder synchronization.
3.5. Box
• API: Events endpoint; automate triggers for file updates and permissions automation.
3.6. Asana
• Feature: File attachments in tasks; automate structured document uploads post-approval.
3.7. Slack
• API: files.upload; automate plan posting and alerts in designated project channels.
3.8. Trello
• Feature: Card Attachments API; automate attaching synchronized plans to relevant cards.
3.9. Procore
• API: Drawings API; automate upload and sharing of synchronized architectural plans.
3.10. Smartsheet
• Feature: Attachments API; automate the linking and updating of synchronized plans.
3.11. Egnyte
• API: /file_upload; automate secure storing and version synchronization.
3.12. SharePoint
• REST API: _api/web/GetFolderByServerRelativeUrl; automate document library synchronization.
3.13. Basecamp
• Feature: Documents & Files API; automate plan uploads to project folders.
3.14. Monday.com
• API: Files column; automate attachment of synchronized plans to tasks and boards.
3.15. Notion
• API: Block children endpoints; automate embedding document links or uploads.
3.16. Zoho WorkDrive
• API: /upload; automate file syncs across team folders.
3.17. Citrix ShareFile
• API: /Items; automate uploading and sharing within project directories.
3.18. Alfresco
• API: /nodes; automate archiving and permission handling for each new version.
3.19. Confluence
• REST API: /content/{id}/child/attachment; automate file update within project spaces.
3.20. SAP Document Management
• API: DocumentInfoRecord; automate file upload and access control automation.

Benefits

4.1. Automates unified file access and visibility for distributed project teams.
4.2. Automatedly prevents data loss via synchronized redundant backups.
4.3. Automates approval workflows and sharing with internal/external stakeholders.
4.4. Minimizes manual errors and version confusion through continual automation.
4.5. Improves compliance with automated audit trails and documentation retention policies.
4.6. Automation accelerates project timelines by reducing document handling lag.
4.7. Automates team notifications and task coordination around the latest plan updates.
4.8. Automator reduces overhead for IT and project management by standardizing processes.
4.9. Maximizes data security by automating permission and access management.
4.10. Allows scalable, automatable synchronization processes for expanding project portfolios.