Real-time project progress tracking and dashboard updates

**Purpose**

1.1. Automate real-time project progress tracking and dashboard updates for architecture firms.
1.2. Enable automated data collection from multiple sources—project management, design, BIM, team communication—to maintain up-to-date dashboards.
1.3. Automate progress visualization for stakeholders, reporting, and instant alerts on milestones or delays.
1.4. Automates alignment of deliverables, client updates, resource planning, and compliance tracking across distributed teams and external partners.
1.5. Automated integration breaks silos and ensures design iterations, approvals, and deadlines are monitored live.

**Trigger Conditions**

2.1. New task/milestone completion logged in project management tool.
2.2. Submission or approval of design documents or blueprints.
2.3. Real-time updates from BIM model changes.
2.4. Status updates or issues flagged in team chat or ticketing system.
2.5. Calendar event signaling project phase change or scheduled review.

**Platform Variants**

3.1. **Asana**
• Feature/Setting: Use Asana API, "Tasks Updated" webhook; configure to trigger automation when project status changes.
3.2. **Trello**
• Feature/Setting: Trello webhook, Board Activity/Move event; automate update push on card or list changes.
3.3. **ClickUp**
• Feature/Setting: Automate via ClickUp API "Task Status Changed" event to update project dashboards.
3.4. **Basecamp**
• Feature/Setting: Use "Catch Up" API endpoint; automation triggers on "To-do completed" event.
3.5. **Smartsheet**
• Feature/Setting: Automate using "Webhook" on row update/row move; syncs with dashboard widgets.
3.6. **monday.com**
• Feature/Setting: Automate via Monday API "Item Updated" event; dashboard auto-refresh enabled.
3.7. **Airtable**
• Feature/Setting: Airtable "Record Updated" webhook; automate snapshot of new project data.
3.8. **Autodesk BIM 360**
• Feature/Setting: BIM 360 API, "Issues/Project Update Events" automation for real-time traceability.
3.9. **Procore**
• Feature/Setting: Procore "Webhook on Project Events"; automate extraction and dashboard entry.
3.10. **Microsoft Teams**
• Feature/Setting: Automate with Teams webhook for channel messages matching “Project Update”; push to dashboard.
3.11. **Slack**
• Feature/Setting: Slack Bot, "Message with #project-progress"; triggers automated dashboard action.
3.12. **Google Sheets**
• Feature/Setting: Automate with Google Sheets API, "On Row/Edit Change"; dashboard autoupdate via connector.
3.13. **Zapier**
• Feature/Setting: Triggers on project management system events; automates data pipeline to reporting dashboards.
3.14. **Power BI**
• Feature/Setting: Power BI "Push Datasets" API; automate real-time refresh on new data.
3.15. **Tableau**
• Feature/Setting: Tableau "REST API: Update Data Sources"; automates live dashboard from project sources.
3.16. **Jira**
• Feature/Setting: Jira webhook, "Issue/Project Updated"; automates data feed into PM dashboard.
3.17. **Wrike**
• Feature/Setting: Wrike API, "Task Status Change"; automation triggers dashboard refresh.
3.18. **Notion**
• Feature/Setting: Notion API, "Database Update"; automate sync with reporting dashboard.
3.19. **HubSpot**
• Feature/Setting: HubSpot workflow, "Ticket Stage Changed"; automate progress boards.
3.20. **Microsoft Outlook**
• Feature/Setting: Automate calendar event triggers, "Meeting Completed" or "Deadline Reached" for status sync.
3.21. **Zoho Projects**
• Feature/Setting: Zoho API, "Task Lifecycle"; automatic extraction and dashboard pipeline.
3.22. **Smartsheet Dashboard**
• Feature/Setting: Dashboard widgets auto-updated via row trigger automation.
3.23. **QuickBase**
• Feature/Setting: QuickBase Webhooks, "Record Updated"; automates workflow to analytic dashboards.

**Benefits**

4.1. Automated and live project status feeds improve transparency for all stakeholders.
4.2. Enables business automation of manual reporting, freeing project managers from repetitive update tasks.
4.3. Proactive tracking automates alerts on risks, delays, and missed deliverables.
4.4. Data-driven automation improves forecasting, resource allocation, and accountability.
4.5. Automation ensures compliance audit trails and up-to-date documentation with zero manual intervention.
4.6. Automator-based real-time dashboards enhance client communications and approval workflows.
4.7. Fully automatable for customization to unique architecture firm workflows and tools.