Time tracking automation per project/customer

Purpose

1.1. Ensure accurate, automated capture of time spent on each airbrushing project/customer to streamline billing, payroll, resource allocation, and client reporting.
1.2. Minimize manual entry errors, improve project tracking, unify timesheet data with invoicing, provide transparency, enable audit trails, and optimize workforce management.

Trigger Conditions

2.1. Project or task creation in project management tool.
2.2. Start/stop time event via employee check-in/out.
2.3. Update or change in task status (e.g., 'In Progress', ‘Complete’).
2.4. Receipt of work logs or activity data from integrated platforms.
2.5. Manual or scheduled triggers for summary or exception reporting.

Platform Variants

3.1. Asana
• Feature: Webhooks API — trigger automation on task status change; configure webhook to POST event data.

3.2. Trello
• Feature: Card Activity Webhook — attach webhook for card movement, initiate time capture on specific list changes.

3.3. Jira
• Feature: Issue Updated Event — listen to issue transitions, use REST API for fetching work log details.

3.4. Monday.com
• Feature: Board Automations — use built-in 'when status changes' to call webhook or connect via API to log time.

3.5. ClickUp
• Feature: Task Time Tracking API — enable event-based time capture on task update/start/stop.

3.6. Notion
• Feature: Database API — monitor update events; extract and push time data to central timesheet.

3.7. Smartsheet
• Feature: Row Modification Webhooks — detect changes per project/customer sheet, capture edit timestamps.

3.8. Toggl Track
• Feature: Timer API — automate project timer start/stop via endpoint `/time_entries/start` and `/stop`.

3.9. Harvest
• Feature: Timesheet API — create and end time entries programmatically; use `/time_entries` for project/customer.

3.10. Clockify
• Feature: Time Tracker API — POST `/workspaces/{workspaceId}/time-entries` for automation when work begins or ends.

3.11. Google Calendar
• Feature: EventWatch Webhooks — detect new/edit events tagged with project/customer name.

3.12. Microsoft Outlook Calendar
• Feature: Event Listener (Graph API) — monitor calendar events matching airbrushing project categories; extract times.

3.13. Zapier
• Feature: Webhooks + Scheduler — trigger on time or third-party app event, chain data to time tracking service.

3.14. Hubstaff
• Feature: Activity API — listen to activity events, push work time to central record.

3.15. Wrike
• Feature: Task Timelog API — auto log time on task updates using PATCH `/tasks/{taskId}`.

3.16. Basecamp
• Feature: Hook on To-Do Completion — identify time spent between to-do open/close via API.

3.17. QuickBooks Time
• Feature: Timesheet Endpoint — create new timesheet entry in response to workroom/project triggers.

3.18. Salesforce
• Feature: Apex Trigger + REST API — automate time entry logging on custom project object status updates.

3.19. BambooHR
• Feature: Webhook API — listen for clock-in/out events, push to timesheet service.

3.20. Slack
• Feature: Slash Command + Event API — let team log start/stop work, then capture timestamps for assignment.

3.21. FreshBooks
• Feature: Time Tracking API — automate entry creation for each project activity detected via webhook.

3.22. Teamwork
• Feature: Task Time API — auto-populate time logs when tasks are progressed.

Benefits

4.1. Eliminates manual time entry, reducing errors and administration.
4.2. Real-time insights into time allocation for projects/customers.
4.3. Supports automated, accurate invoicing and payroll.
4.4. Improves project transparency and customer confidence.
4.5. Enables detailed analytics for continuous business optimization.
4.6. Integrates workforce operations with core project management and financial systems.
4.7. Ensures full auditability for compliance and review.