Document version control and sharing automation

Purpose

1.1. Centralize document version control and sharing to optimize collaboration among aeronautical engineering teams by automating file updates, permissions, audit logging, and change notifications.
1.2. Track and archive all document changes, ensuring compliance with industry standards and minimizing manual intervention or errors in project management and task coordination.

Trigger Conditions

2.1. On file upload or replacement in a dedicated project folder.
2.2. When a file is edited or a comment is added in collaborative documentation tools.
2.3. Upon change in document approval status for technical drawings or specifications.
2.4. When a project phase progresses and new document versions are required.

Platform Variants

3.1. Google Drive
• API: files.watch — Monitor updates to active documents and trigger version archiving.
3.2. Microsoft SharePoint
• API: FileVersionCollection.GetById — Retrieve and manage version history automatically.
3.3. Dropbox Business
• Webhook: file_changed — Initiate backup or sharing workflow as soon as a file is altered.
3.4. Box
• API: Events — Listen for file versions or sharing actions, auto-update project logs.
3.5. Egnyte
• API: Audit File — Capture file modification and automate permission updates.
3.6. OneDrive for Business
• API: delta — Execute scripted responses to new versions or sharing events.
3.7. GitHub
• Webhook: push — Auto-tag and archive source-controlled technical documentation.
3.8. Atlassian Confluence
• REST API: Get Content History — Sync changes and automate notifications.
3.9. Slack
• API: Files.upload — Push updated engineering documents for instant team awareness.
3.10. Notion
• API: Page.update — Register document changes, track revisions, and notify stakeholders.
3.11. Asana
• API: Attachments — Auto-notify project members on new or revised files.
3.12. Jira
• API: Issue attachments — Link latest design docs to specific project tasks.
3.13. Trello
• Power-Up: Card attachment update — Trigger version logs on card file changes.
3.14. Monday.com
• API: File column — Sync new versions with a version-controlled document archive.
3.15. Zoho WorkDrive
• API: Activity logs — Automate archival and sharing based on file activity streams.
3.16. Alfresco
• API: Version operations — Automate version increment and access control changes.
3.17. IBM FileNet
• Content Event Service: DocumentModified — Script auto-replication to archive servers.
3.18. Salesforce Files
• API: ContentVersion — Automate workflows for approval and publication of engineering docs.
3.19. Quip
• API: Events — Watch for doc edits and automate change notifications.
3.20. DocuWare
• REST API: DocumentVersion — Archive new file states and automate user access assignment.
3.21. Citrix ShareFile
• API: GetFileVersions — Auto-deploy and track updates to project stakeholders.
3.22. M-Files
• API: ObjectVersion — Automatically log each document revision and permission change.

Benefits

4.1. Eliminates manual errors in document version tracking and sharing.
4.2. Accelerates engineering collaboration by instant document delivery and revision alerts.
4.3. Strengthens data security by automating access permissions with origin traceability.
4.4. Ensures regulatory compliance by maintaining tamper-proof, auto-updated audit trails.
4.5. Increases project transparency with real-time notifications on technical document progression.