File upload notification and confirmation

Purpose

1. Ensure commercial photographer, clients, and teams receive immediate alerts upon file upload completion.

2. Confirm receipt and quality of files (e.g., final images, proofs, assets).

3. Track uploads for project milestones, update project management systems, and automate follow-ups.

4. Reduce project delays by automating notifications and confirmations, minimizing manual checks.

5. Provide audit trails and evidence of file transfer for compliance and client communication.

Trigger Conditions

1. New file uploaded to designated cloud folder, DAM (Digital Asset Management), or project workspace.

2. API webhook event indicating upload by specified user or team.

3. Detection of file types or properties: images, proofs, RAW files, PDF, etc.

4. Attempt to upload duplicate, incomplete, or corrupt file triggers error route and notification.

5. Uploads during specific workflow stages (proofing, delivery, approval) trigger distinct flows.

Platform Variants

1. Twilio (SMS/WhatsApp)

• Feature/Setting: Use Messaging API to send SMS or WhatsApp alert to assigned phone numbers upon upload.
  
• Sample: Configure event webhook URL and set "to" & "from" for file upload notifications.
  

2. Microsoft Teams

• Feature/Setting: Use Incoming Webhook or Graph API to post message to project channel on file receipt.
  
• Sample: Generate webhook URL and set notification JSON payload including file info and uploader.
  

3. Slack

• Feature/Setting: Use Incoming Webhooks or Slack API chat.postMessage to notify specific channel/user.
  
• Sample: Configure workspace app, create webhook, map event to channel (#project-files).
  

4. Gmail

• Feature/Setting: Send email from pre-set account, auto-populating subject/body with file and project details.
  
• Sample: Configure OAuth, set sender/receiver, and dynamic template for each notification.
  

5. Outlook/Office 365

• Feature/Setting: Use Graph API to initiate templated email upon upload event, CC project lead.
  
• Sample: Register API app, use /sendMail endpoint, map to upload event.
  

6. Dropbox

• Feature/Setting: Enable file request notification; use webhook to trigger alert to team.
  
• Sample: Configure app for webhook event on specific folder, trigger downstream flow.
  

7. Google Drive

• Feature/Setting: Use Drive API push notifications for relevant folders, invoke endpoint on file addition.
  
• Sample: Register webhook channel, filter for MIME types (photo formats).
  

8. Box

• Feature/Setting: Enable webhook on selected folder for 'file.uploaded' event.
  
• Sample: Set webhook target and notification content template (file name, uploader, date).
  

9. OneDrive

• Feature/Setting: Use Drive API delta or webhook notifications for uploads to specific shared folders.
  
• Sample: Register subscription, parse event payload for details.
  

10. Asana

• Feature/Setting: Use Asana API to add comment or task in project section on upload event.
  
• Sample: Configure upload trigger to create task "File Uploaded: [filename]".
  

11. Monday.com

• Feature/Setting: Use API to update item or send notification when file is attached.
  
• Sample: Create automation to notify specific users with file details.
  

12. Trello

• Feature/Setting: Use API to comment or add card in relevant list on attachment/upload.
  
• Sample: Auth app, trigger action "add comment" with file info and link.
  

13. Pipedrive

• Feature/Setting: Use Document or Files API to trigger note creation and alert on deal with uploaded file.
  
• Sample: Map webhook to deal ID, create note referencing file.
  

14. Zendesk

• Feature/Setting: Use API to create or update ticket with file upload note, triggering notification to agent or requester.
  
• Sample: Webhook triggers ticket update, adds file meta in comment.
  

15. Notion

• Feature/Setting: Use API to append upload record to database, trigger mention/notification to user.
  
• Sample: Configure integration to add row with file data, set @mentions on receipt.
  

16. Salesforce

• Feature/Setting: Use Files Connect API or Process Builder to generate Chatter post on file upload.
  
• Sample: Map trigger to Opportunity/Case, post with file preview.
  

17. ClickUp

• Feature/Setting: Use API to update task with file upload comment, trigger notification to watchers.
  
• Sample: Map workspace webhook, generate comment or chat message on upload.
  

18. HubSpot

• Feature/Setting: Use Engagements API to log upload as note, notify deal owner.
  
• Sample: Create workflow that triggers on upload and pushes note/notification.
  

19. Smartsheet

• Feature/Setting: Use Webhooks or API to add uploaded file info to row, trigger alert to collaborators.
  
• Sample: Configure webhook, map file data to specific columns, set recipients.
  

20. Mailgun

• Feature/Setting: Use Messages API to send email alerts for each file upload event.
  
• Sample: Configure configured domain, template, and dynamic fields for event-driven alert.
  

21. Zapier

• Feature/Setting: Use trigger-action flow to integrate any file upload source with any notifier (email, SMS, CRM).
  
• Sample: Set up "New File in Folder" to "Send Email" or "Push Slack Message".
  

22. Google Chat

• Feature/Setting: Use Incoming Webhooks to deliver file upload alert to room/conversation.
  
• Sample: Set webhook, map payload with file, uploader, and timestamp.
  

Benefits

1. Ensures end-to-end workflow visibility, avoiding missed deadlines or lost files.

2. Provides instant feedback loop, supports rapid confirmation and corrective action.

3. Reduces manual follow-up, improving project efficiency and communication.

4. Creates digital audit trail, helping with compliance and dispute resolution.

5. Increases transparency for clients and internal teams, enhancing professionalism.

6. Enables real-time collaboration and better resource allocation in advertising photography projects.