Post-shoot feedback form automation

Purpose

1.1. Collect structured client feedback immediately after a photo shoot to analyze satisfaction, uncover improvement areas, gather testimonials, and boost service quality; ensure quick, professional, and repeatable feedback loops via automated dispatch, reminders, data storage, and analytics integration.
1.2. Eliminate delays and manual labor in requesting/organizing feedback, enabling the photographer to act on insights in real time for business growth and retention.

Trigger Conditions

2.1. Photo shoot marked as completed in project management tool.
2.2. Final deliverables uploaded to shared folder/cloud.
2.3. Calendar event end time reached for scheduled shoot.
2.4. Manual job status update (e.g., via CRM, email, or internal chat).

Platform Variants

3.1. Google Forms
• Feature: Form creation & prefill link via Google Forms API; configure Prefilled Forms and auto-send via email.
• Sample: API endpoint `forms.responses.create`, set template, client email, and timestamp.

3.2. Microsoft Forms
• Setting: Auto-generate forms using Graph API; batch send URLs via Outlook API.
• Sample: Use `/forms/{formId}/responses` with dynamic prefilled fields.

3.3. Typeform
• Feature: Launch new form via Typeform API; webhooks on submission for instant feedback routing.
• Sample: Endpoint `/forms/{id}/responses` for real-time data fetch.

3.4. Jotform
• Feature: API trigger on form completion; submission data piped to CRM.
• Sample: Use `form:submission` webhook.

3.5. SurveyMonkey
• Feature: Automated survey distribution via SurveyMonkey API; set recurrence and contact group.
• Sample: `/collectors` POST to schedule distribution.

3.6. Airtable
• Setting: On photo shoot completion, auto-create new feedback record via API.
• Sample: `POST /v0/{baseId}/{tableName}` with client and project data.

3.7. HubSpot
• Feature: Workflow trigger on deal close (shoot), push feedback link by email.
• Sample: Use Workflows API, set enrollment criteria “deal stage completed.”

3.8. Salesforce
• Setting: Process builder triggers feedback task; survey sent using native Surveys or third-party survey API.
• Sample: Use `process-builder` logic on object update.

3.9. Mailchimp
• Feature: Automated campaign sent with feedback form on contact tag “Shoot Completed.”
• Sample: Use Automation API to send Feedback Campaign.

3.10. Twilio SMS
• Setting: Send SMS with feedback form link after shoot status update, using Programmable Messaging API.
• Sample: `POST /Messages` with dynamic client phone and URL.

3.11. Slack
• Feature: DM photographer or project manager on client’s feedback form completion via Incoming Webhooks.
• Sample: Trigger `/api/chat.postMessage` with form data.

3.12. Microsoft Teams
• Setting: Notify channel with feedback summary via Webhook Connector API upon submission.
• Sample: Send JSON payload to connector URL.

3.13. Zendesk
• Feature: Auto-create ticket for negative or urgent feedback via Zendesk Tickets API.
• Sample: `POST /api/v2/tickets` with flagged feedback data.

3.14. Notion
• Feature: Insert new page with submission summary to client project workspace via Notion API.
• Sample: `POST /v1/pages` with mapped fields.

3.15. Monday.com
• Setting: Auto-update item or column with feedback rating; notify team.
• Sample: Use API `change_column_value` with feedback data.

3.16. Zoho CRM
• Feature: Add completed feedback survey as attachment in related contact/deal record, API update.
• Sample: `POST /crm/v2/Contacts/{id}/Attachments`.

3.17. Asana
• Setting: Create follow-up task for low scores or flagged comments via Asana Tasks API.
• Sample: `POST /tasks` with project and feedback fields.

3.18. Google Sheets
• Feature: Log each feedback response in row; enable analytics and graph creation.
• Sample: `POST /v4/spreadsheets/{spreadsheetId}/values`.

3.19. Zapier
• Setting: Multi-step workflow—auto-send, track, and escalate feedback via connected apps.
• Sample: Use "Zap" with trigger “New Record” in CRM.

3.20. Trello
• Feature: Create card on “Feedback” board for each submission, label by sentiment.
• Sample: `POST /1/cards` API for new feedback instance.

3.21. MailerLite
• Setting: Auto-send client feedback request to segmented audience after shoot tag applied.
• Sample: Use Campaign API for targeted send.

3.22. ActiveCampaign
• Feature: Add feedback form link to email automation triggered on “Photo Shoot Completed” deal stage.
• Sample: Automation API with Event trigger.

3.23. Freshdesk
• Feature: Create feedback ticket based on form data; route to account manager.
• Sample: `POST /api/v2/tickets` for flagged responses.

3.24. ClickUp
• Setting: Insert feedback as comment under relevant project, trigger follow-up task if required.
• Sample: `POST /api/v2/task/{task_id}/comment`.

Benefits

4.1. Collect feedback at peak relevance for actionable insights.
4.2. Standardize responses for high-quality analytics and benchmarking.
4.3. Minimize photographer workload and turnaround time for client follow-up.
4.4. Rapidly escalate urgent issues, supporting enhanced client retention.
4.5. Centralize data for cross-platform reporting and trend identification.