Automated update of listing statuses (available, rented, sold)

Purpose

1. Automate real-time updates of property listing statuses (available, rented, sold) across multiple platforms to enhance accuracy, reduce manual input errors, synchronize with CRM, notify interested parties, and maintain compliance with advertising standards.

Trigger Conditions

1. CRM status change for a property.

2. Manual update in property management software.

3. API notification from online booking portal (e.g., property rented).

4. Incoming lease agreement or contract signed digitally.

5. Periodic schedule (e.g., nightly sync scan for discrepancies).

Platform Variants

1. Salesforce

• API: Opportunities or Custom Object update event.
  
• Configure outbound message or Flow to POST status changes.
  

2. HubSpot

• API: Property or Deal update webhook.
  
• Workflow automation to trigger HTTP POST on update.
  

3. Zoho CRM

• Function: onRecordUpdate.
  
• Custom function sending status update to integration endpoint.
  

4. Microsoft Dynamics 365

• API: Update event on Real Estate Listing entity.
  
• Power Automate flow listening to field changes.
  

5. AppFolio

• Integration: Property Status webhooks.
  
• Fire webhook on property status modified.
  

6. Yardi Voyager

• API: Unit Status Change event.
  
• Configure rules engine to notify external endpoint.
  

7. Rent Manager

• REST API: Unit update endpoint.
  
• Set up webhooks to external automation.
  

8. Buildium

• API: Lease or Unit events.
  
• Use Zapier to push changes on status field update.
  

9. Propertyware

• Event Triggers: Unit status update.
  
• API or SFTP export of changed records.
  

10. ResMan

• Integration: Property Status Change hook.
  
• Schedule custom export or direct API push.
  

11. Realtor.com

• RETS or RESO Web API: Listing status change POST.
  
• Automatically update status field via feed.
  

12. Zillow Rental Manager

• API: Listing update endpoint.
  
• Configure to set availability via PATCH/POST.
  

13. Apartments.com

• FTP/XML feed: Status field updated nightly.
  
• Use flat file export mapped to system status.
  

14. Facebook Marketplace

• API: Marketplace Commerce Listing endpoint.
  
• POST/PATCH with updated "availability" status.
  

15. Google Sheets

• Apps Script: On Edit/Change trigger monitors status column.
  
• Sends HTTP request to listing management service.
  

16. Airtable

• Automation: on record field change in "Listings" base.
  
• Triggers webhook or integration via Zapier or Integromat.
  

17. Slack

• Workflow: Status change notification to channel.
  
• Use ‘Incoming Webhooks’ to send message.
  

18. Mailchimp

• API: Trigger targeted email update to leads if status changes.
  
• Patch subscriber’s interests on property updated.
  

19. WordPress (with property plugin)

• API: Use WP REST API to PATCH custom post status.
  
• Trigger via webhooks or direct endpoint.
  

20. DocuSign

• Event Notification: Envelope complete triggers property update.
  
• Configure Connect webhook to send status payload.
  

21. Trello

• Automation: Card moved to "Rented/Sold" list triggers webhook.
  
• Power-Up send API request.
  

22. Monday.com

• Integration: Board status column changes.
  
• Notify webhook or connected platform.
  

23. Google Calendar

• Script: Event added/updated for move-in/move-out.
  
• Sends status update via HTTP call.
  

24. Notion

• Integration: Status field update in Listings database.
  
• Use API or automation platform to propagate change.
  

25. Redfin

• API or listing feed: Change in status triggers update on external feeds.
  
• Schedule export or immediate push.
  

Benefits

1. Eliminates manual entry, lowers human error.

2. Ensures accurate, real-time marketing across listing channels.

3. Synchronizes data between CRM, property software, and marketing portals.

4. Accelerates leasing/sales cycle by providing up-to-date information.

5. Enhances tenant/buyer/agent experience.

6. Automates regulatory compliance for listing accuracy.