Property Listing & MarketingPurpose
1.2. Reduce human error, accelerate property readiness, and standardize listing quality for marketing purposes.
1.3. Synchronize shoot schedules with listing system, calendar applications, and external media teams, minimizing coordination delays and missed opportunities.
1.4. Track completion status and escalate missed or overdue shoots to managers for intervention.
Trigger Conditions
2.2. Listing status changed to "Ready for Shoot" or date/time scheduled for shoot.
2.3. Manual initiation by an agent via dashboard or mobile app.
2.4. Scheduled daily/weekly/monthly batch processing to check for upcoming or missed shoots.
Platform Variants
• Feature/Setting: Use Messaging API, configure to send reminder SMS at scheduling event; sample — POST to `/Messages` with property, date, recipient data.
3.2. SendGrid
• Feature/Setting: Use Mail Send API, configure workflow to send templated reminder emails; sample — POST to `/mail/send` with shoot details and agent email.
3.3. Google Calendar
• Feature/Setting: Use Calendar Events API, auto-create events and email invites for shoots; sample — POST to `/calendars/{calendarId}/events` with subject/time/location.
3.4. Outlook 365
• Feature/Setting: Use Calendar REST API to insert or update events, send reminders to attendee list.
3.5. Slack
• Feature/Setting: Use Incoming Webhooks, post notification to relevant channels; sample — JSON payload with property link and shoot time.
3.6. Microsoft Teams
• Feature/Setting: Use Teams Messaging API, notify property team or vendor in channel chat.
3.7. WhatsApp Business API
• Feature/Setting: Send appointment reminder messages to agents/photographers; POST `/messages` endpoint.
3.8. Salesforce
• Feature/Setting: Use Workflow Rules or Process Builder to trigger Chatter notification or custom task.
3.9. HubSpot
• Feature/Setting: Create reminder tasks/workflows for properties via Automation features.
3.10. Zoho CRM
• Feature/Setting: Workflow Rules to send email, SMS, or push notifications to assigned users.
3.11. Monday.com
• Feature/Setting: Automations to trigger email or in-app reminders for shoot tasks.
3.12. Asana
• Feature/Setting: Create task and use due-date reminder notifications in assigned user's inbox.
3.13. Trello
• Feature/Setting: Butler automation to add cards and send alerts at predefined intervals.
3.14. ClickUp
• Feature/Setting: Scheduled reminders and notifications using Automation recipes.
3.15. Pipedrive
• Feature/Setting: Activity Scheduler to create follow-ups and in-system reminders.
3.16. Mailgun
• Feature/Setting: Email API to send scheduled or triggered notifications to teams or vendors.
3.17. Mailchimp
• Feature/Setting: Email automation workflow for shoot reminder campaigns.
3.18. Google Chat
• Feature/Setting: Outbound webhook to send chat message with shoot details to recipient.
3.19. Zapier
• Feature/Setting: Multi-step trigger to interface property management tool and reminder platform.
3.20. Freshdesk
• Feature/Setting: Ticket creation or notification for property managers upon scheduling or missed shoot.
3.21. Zendesk
• Feature/Setting: Trigger to create reminder tickets for assigned staff.
3.22. AirTable
• Feature/Setting: Base automation to schedule email/SMS for dates in property shoot table.
3.23. Notion
• Feature/Setting: Built-in reminder or notification to property listing database owner(s).
3.24. RingCentral
• Feature/Setting: SMS/Fax API to deliver reminders to external vendors or agents.
Benefits
4.2. Reduces missed appointments and improves listing turnaround for rentals.
4.3. Enhances agent/vendor accountability with automated tracking and escalations.
4.4. Ensures consistent messaging and branding via templated notifications.
4.5. Allows flexible communication channels based on recipient preference (SMS, Email, Push, Chat).
4.6. Scalable to large multi-property portfolios and third-party vendor integrations.
4.7. Enables analytics and reporting on completed, missed, and upcoming shoots for continuous process improvement.