Purpose
1.2. Automate the receipt of RSVPs, auto-confirm registrations, update event rosters, create attendee lists, send reminders, and automate post-event feedback collection.
1.3. Provide a unified, automated event registration experience for stakeholders, public attendees, and internal staff.
1.4. Automate compliance checks, automate waitlist handling, automatedly report registration metrics, and automate updates across internal systems.
1.5. Automating manual data entry, automating response handling, automating resource allocations, and automating confirmations improve government efficiency.
Trigger Conditions
2.2. Event creation or scheduling in agency’s event calendar.
2.3. Receipt of RSVP email or SMS message.
2.4. Status update from event coordinator system.
2.5. Automated timer for sending reminders or follow-ups.
Platform Variants
3.1. Microsoft Power Automate
• Feature/Setting: Power Automate Flow—Configure a trigger for "Form Submission" and automate event attendee data routing.
3.2. Salesforce
• Feature/Setting: Salesforce Event API—Automate creation/updating of Event records and automate workflows for registration confirmation.
3.3. Google Forms
• Feature/Setting: Form Submit Trigger—Automated Google Apps Script to process new registrations and automatedly send confirmation emails.
3.4. Eventbrite
• Feature/Setting: Event Registration Webhook—Automate push of new registration data to government CRMs and automate attendee confirmation emails.
3.5. Twilio
• Feature/Setting: Messaging API—Automated SMS registration and confirmation messages; configure webhook for message receipt.
3.6. SendGrid
• Feature/Setting: Transactional Email API—Automate batch sending of personalized confirmation and reminder emails.
3.7. Zapier
• Feature/Setting: New Registration Trigger—Automate multi-system registration workflows for each event.
3.8. Slack
• Feature/Setting: Incoming Webhooks—Automated notifications sent to internal teams when registrations occur.
3.9. Outlook 365
• Feature/Setting: Calendar Event API—Automate instant updates of attendee lists in event invites.
3.10. Smartsheet
• Feature/Setting: Automated Workflows—Automate collation of attendee data into sheets and automate sharing.
3.11. Airtable
• Feature/Setting: Automations—Automated population of event attendee tables; automatedly trigger follow-up actions.
3.12. HubSpot
• Feature/Setting: Event Registration Form API—Automated linkage between web forms and CRM records for attendees.
3.13. Google Calendar
• Feature/Setting: API—Automate event updates and attendee RSVP status syncs.
3.14. DocuSign
• Feature/Setting: Envelope Sending API—Automate digital signature collection for mandatory event waivers.
3.15. Mailchimp
• Feature/Setting: Automated Campaigns—Automating pre- and post-event engagement emails to registrants.
3.16. Trello
• Feature/Setting: Automation Rules—Automate the creation of event planning cards for each registration.
3.17. Jotform
• Feature/Setting: Webhook Integration—Automate new registrations delivered to event management systems.
3.18. SurveyMonkey
• Feature/Setting: Automated Surveys—Automate post-event feedback workflow initiation.
3.19. Asana
• Feature/Setting: Automated Task Creation—Trigger automated follow-up tasks post-registration.
3.20. ServiceNow
• Feature/Setting: Automated Record Creation—Automate registering event attendees and automatedly trigger incident workflows.
3.21. Intercom
• Feature/Setting: Event Automation Bot—Automate attendee engagement sequences through chat.
3.22. Monday.com
• Feature/Setting: Automations—Link event registrations to automatedly updated project boards.
3.23. Zendesk
• Feature/Setting: Automate Ticket Creation—Each registration can automatedly open a support/request ticket.
3.24. Microsoft Teams
• Feature/Setting: Incoming Webhook—Automate notifications to federal event channels on each registration.
Benefits
4.2. Automates attendee management, allowing instant communication and automatedly reducing response times.
4.3. Automates follow-ups and compliance for public engagement events.
4.4. Automates the collection of attendance and feedback metrics for performance review.
4.5. Automates system-wide updates, improving organization, transparency, and efficiency of federal office engagement initiatives.