Quality Assurance and CompliancePurpose
1.2. Centralize storage of vital paperwork for regulatory compliance, easy accessibility by staff and auditors, and real-time sharing with clients, partners, or regulatory authorities.
1.3. Automate recurring uploads, access control, version history, and secure sharing to meet industry-standard documentation protocols for aluminum welding.
Trigger Conditions
2.2. Approver signs off on a document electronically.
2.3. Scheduled periodic compliance audits or internal reviews.
2.4. Received notification from regulatory body requiring new submission or update.
2.5. Document uploaded or modified in a local folder or ERP system.
Platform Variants
• Feature: Document Library auto-creation and permissions.
• Setting: Configure MS Graph API to add files and assign “Quality Assurance” group access.
3.2. Google Drive
• Feature: Automated folder creation and doc upload.
• Setting: Use Drive API to create “Compliance” folders, upload PDF, and set shareable links.
3.3. Dropbox Business
• Feature: File Requests and Teams folder automation.
• Setting: Use Dropbox API to request files and set editing rights for “Welding Compliance” folder.
3.4. Box
• Feature: Workflow for review and approval.
• Setting: Implement Box API with metadata tagging and assign tasks for sign-off.
3.5. DocuSign
• Feature: Save signed compliance docs automatically.
• Setting: Use DocuSign Connect API to auto-forward completed signatures to secure storage.
3.6. Adobe Acrobat Sign
• Feature: Document routing post-signature.
• Setting: Use Adobe Sign API to export PDFs direct to a compliance folder on acceptance.
3.7. OneDrive for Business
• Feature: Sync compliance docs from desktop to cloud.
• Setting: OneDrive Graph API for monitored local folder linking.
3.8. Egnyte
• Feature: Controlled external sharing.
• Setting: Egnyte API auto-creates sharing links with expiration for file requests.
3.9. M-Files
• Feature: Metadata-based document classification.
• Setting: M-Files API applies “Quality Assurance” class and restricts access to compliance team.
3.10. Slack
• Feature: Document delivery notification.
• Setting: Slack API posts link to compliance channel when new doc uploaded.
3.11. Salesforce
• Feature: Attach compliance docs to projects.
• Setting: Salesforce REST API for record file attachments upon task completion.
3.12. Zoho WorkDrive
• Feature: Workflow automation for document approval.
• Setting: Zoho WorkDrive API auto-moves files from pending to approved folder.
3.13. AWS S3
• Feature: Secure, scalable archiving.
• Setting: S3 PutObject API, lifecycle rules to archive or delete old docs.
3.14. Google Cloud Storage
• Feature: Bucket-based versioning.
• Setting: Cloud Storage API uploads and triggers event-driven notifications for new versions.
3.15. SAP Document Management
• Feature: Enterprise resource planning sync.
• Setting: SAP DMS API fetches compliance docs and logs version history.
3.16. Smartsheet
• Feature: Track compliance deadlines/doc status.
• Setting: Smartsheet API attaches docs to “QA Checklist” rows and updates status.
3.17. Monday.com
• Feature: Compliance doc workflow tracking.
• Setting: Monday API attaches or updates compliance document columns on board.
3.18. Trello
• Feature: Link docs to cards.
• Setting: Trello API attaches compliance docs to project phase cards as checklist items.
3.19. Asana
• Feature: Proof of compliance with task automation.
• Setting: Asana API auto-attaches documents to “Inspection” tasks and marks complete.
3.20. Confluence (Atlassian)
• Feature: Wiki-based documentation for compliance.
• Setting: Confluence API auto-publishes docs into “Quality Assurance” spaces with permissions.
Benefits
4.2. Minimizes manual errors and missed uploads.
4.3. Improves audit and client transparency.
4.4. Reduces document retrieval times for teams and inspectors.
4.5. Protects sensitive data through automated access controls and version logging.
4.6. Promotes a culture of proactive quality compliance and continuous improvement.