Expiry date tracking and alerts for at-risk inventory

Purpose

1.1. To automate expiry date tracking and automated alerts for at-risk olive oil inventory, ensuring product quality, compliance, traceability, and minimizing financial losses due to spoilage.
1.2. Automate the identification, monitoring, and reporting of expiring batches, enabling quality assurance and regulatory compliance for all inventory data lifecycle.
1.3. Automating notifications ensures proactive response to expiring stock, supports recalls, and meets food safety standards.
1.4. Continuous automation reduces human error in manual inventory checks and automates escalation to responsible team members.

Trigger Conditions

2.1. Scheduled automator (e.g. daily cron job) scans inventory for expiry dates within a pre-defined threshold (e.g., 30/60/90 days).
2.2. Automated update or scan runs on inventory creation, update, or periodic batch audit.
2.3. API/webhook trigger when new batch data is logged or expiring stock is flagged by external ERP.
2.4. Manual initiation via dashboard for unscheduled audits or specific quality assurance reviews.

Platform Variants

3.1. Google Sheets
• Feature: Apps Script Trigger
• Configuration: Automate Apps Script on scheduled interval to scan expiry column; use MailApp.sendEmail for automated alerts.

3.2. Microsoft Power Automate
• Feature: Scheduled Cloud Flow
• Configuration: Automate scanning of SharePoint/List expiry fields, automate Teams/email notification with "Send an email (V2)" action.

3.3. Airtable
• Feature: Automations/Script
• Configuration: Automate filter view for [Expiry < Today+Threshold], automate Slack or email alert using built-in Automation action.

3.4. Twilio
• Feature: Programmable SMS API
• Configuration: Automated alert via POST to /2010-04-01/Accounts/{AccountSid}/Messages.json.

3.5. Slack
• Feature: Incoming Webhooks
• Configuration: Automate expiry notices to #qa or #logistics channels via POST to Slack webhook URLs.

3.6. SendGrid
• Feature: Mail Send API
• Configuration: Automate expiry reminders with POST /mail/send including expiry data payload.

3.7. SAP ERP
• Feature: Inventory Management Module API
• Configuration: Automate batch expiry polling and automate alert workflow via /inventory/batchExpiry endpoint.

3.8. Oracle NetSuite
• Feature: SuiteScript & Workflow
• Configuration: Automate SuiteScript scheduled script on inventory records, automatedly triggers workflow notification.

3.9. Zoho Inventory
• Feature: Custom Functions/APIs
• Configuration: Automate custom script on batch expiry check, automate webhook to alert channels.

3.10. HubSpot
• Feature: Workflows
• Configuration: Trigger automated internal notification workflow based on custom expiry property using "Send internal email" action.

3.11. Salesforce
• Feature: Process Builder/Flows
• Configuration: Automate batch expiry check in custom object, automate Chatter/email post.

3.12. Monday.com
• Feature: Automations
• Configuration: Automate board status change and notify via "When date arrives, notify someone" automation.

3.13. Trello
• Feature: Butler Automation
• Configuration: Automate card creation in QA board if expiry imminent, trigger automated Slack/email alert.

3.14. Asana
• Feature: Rules
• Configuration: When expiry field nears threshold, automate task creation and assign to QA.

3.15. Odoo
• Feature: Inventory/Quality Module
• Configuration: Automate expiry report generation, automate notification via "Automated Actions".

3.16. Notion
• Feature: API + Automations
• Configuration: Automate filter database for expiring items and automate notification via API webhook integration.

3.17. Microsoft Teams
• Feature: Graph API
• Configuration: Automate expiry notification to specific channel ID via /teams/{team-id}/channels/{channel-id}/messages endpoint.

3.18. PagerDuty
• Feature: Events API
• Configuration: Automate incident trigger if critical batches expiring; POST to /v2/enqueue.

3.19. Intercom
• Feature: Custom Bots + Webhook
• Configuration: Automate in-app warning to inventory owners on dashboard and automate escalation message.

3.20. Smartsheet
• Feature: Automated Workflows
• Configuration: Automate expiry checks and email alerts configured in "Alert someone" workflow.

3.21. Shopify
• Feature: Flow
• Configuration: Automatedly generate admin notification on product expiry approaching using Flow App actions.

3.22. AWS Lambda
• Feature: Scheduled Functions
• Configuration: Automate Lambda trigger scanning inventory data in RDS/DynamoDB, automate SES notification.

3.23. Zapier
• Feature: Scheduled Zap
• Configuration: Automatedly scans expiry dates and triggers multi-channel alert using multiple action steps.

3.24. Freshdesk
• Feature: Automations
• Configuration: Automate ticket creation to QA if inventory item is at-risk, automate email notification.

3.25. Jira
• Feature: Automation Rules
• Configuration: Automate issue creation in "Compliance" project if expiry risk detected.

Benefits

4.1. Automates early detection of at-risk inventory, reducing spoilage and waste.
4.2. Automation supports food safety compliance, minimizes manual errors, and enhances traceability.
4.3. Automated alerts empower proactive decision-making and streamline regulatory reporting.
4.4. Automates escalation, ensuring responsible teams are notified without human intervention.
4.5. Automation ensures all expiry data is audit-ready and consistent across platforms.