Automated compliance training assignment

Purpose

1. Ensure all relevant aircraft manufacturer staff receive mandated compliance and safety training as per regulatory requirements (FAA, EASA, OSHA).

2. Maintain automated assignment records for audit trails and reduce manual HR burden.

3. Trigger remedial assignments for missed, lapsed, or updated training modules.

4. Integrate compliance deadlines, job roles, and certification expiry monitoring.

5. Distribute training notifications via email, SMS, chat, and HR platforms.

Trigger Conditions

1. New employee onboarding in HR systems.

2. Regulatory update detected or new compliance training released.

3. Imminent certification expiry (i.e., 30/7/1 day reminders).

4. Department-level or site-specific audit flagged gaps.

5. Role change or promotion in the personnel database.

Platform Variants

1. SAP SuccessFactors

• Function: Onboarding Event API – Triggers on new hire; Training Management API – Assign and track course status.
  
• Configuration: Register API webhook for employee creation; assign courseID by role.
  

2. Workday

• Feature: Business Process Framework; Integration Cloud – Automatically assign modules based on job/position.
  
• Sample: Configure compliance training as onboarding sub-process, auto-notify staff.
  

3. BambooHR

• API: Employee Added/Changed Webhook; Training Status Endpoint – Record and monitor training completions.
  
• Setup: Webhook triggers POST to learning platform upon personnel change.
  

4. Microsoft Teams

• API: Graph API – Send Chat Notification; Adaptive Cards – Deliver action buttons for acknowledgment.
  
• Configuration: Send message to employee with training URL, require button confirmation.
  

5. Slack

• API: Workflow Builder or Incoming Webhooks – DM users when assigned training.
  
• Sample: New assignment posts direct message with deadline note.
  

6. Twilio SMS

• Feature: Programmable Messaging – SMS reminder for mobile staff.
  
• Sample: Trigger SMS for overdue training, include unique tracking link.
  

7. SendGrid

• API: Transactional Email API – Issue training emails with tracking pixel.
  
• Setup: Email on assignment with dynamic template variable for course.
  

8. Okta

• Feature: Lifecycle Hooks – User moves to new department, trigger SCIM push to LXP.
  
• Sample: Configure event for UPDATE, send group data for training logic.
  

9. ServiceNow

• API: Flow Designer – Assign training as incident or task.
  
• Example: Flow to generate compliance incident when overdue.
  

10. Cornerstone OnDemand

• API: Learning Assignment API – Automate new assignment; Completion API for post-processing.
  
• Setup: Batch assign curriculum based on SCORM module ID.
  

11. Moodle

• API: Enrolment Web Service – Enroll users; Notifications API – Alert on new course.
  
• Sample: Automated HTTP request to enroll user, post notification.
  

12. Google Workspace

• API: Directory API Watch – Detect user add/role change; Gmail API – Automated training emails.
  
• Configuration: Listen for Personnel changes, auto-send compliance email.
  

13. Zoom

• API: Meetings Webhook – On assignment, schedule group compliance session.
  
• Example: Trigger API to create training webinar, invite outstanding employees.
  

14. Salesforce

• Feature: Flow Builder – Create compliance Task per user record.
  
• Setup: Trigger on user attribute change, generate task + notification.
  

15. Jira

• API: Automation Rules – Create issue for each assigned compliance module.
  
• Sample: Auto-assign compliance issues by HR project.
  

16. Asana

• Feature: Rules & API – Add compliance training as new task in employee’s project board.
  
• Configuration: Task with mandatory due date, trigger on HR event.
  

17. DocuSign

• API: Envelope Creation – Send policy/acknowledgment forms for sign-off.
  
• Example: Dispatch digital sign-off on completion, route back to records.
  

18. Google Calendar

• API: Events Insert – Add compliance training due date as employee calendar event.
  
• Setup: Sync course deadlines with employees’ calendars.
  

19. Power Automate

• Feature: Automated Cloud Flow – Integrate HR, LXP, comms, and calendar endpoints.
  
• Example: Sequence to assign, notify, track, and escalate overdue.
  

20. Greenhouse

• API: New Hire Event – Assign onboarding compliance training automatically.
  
• Configuration: API notification on new hire to learning system.
  

21. SFTP/FTPS

• Feature: File Drop Trigger – Monitor updates to compliance roster or completion exports.
  
• Example: Parse new completions, update master compliance dashboard.
  

Benefits

1. Ensures timely compliance for all personnel, reducing regulatory risk and avoiding penalties.

2. Streamlines HR workload by automating repetitive assignments and notifications.

3. Maintains comprehensive, auditable, real-time training records.

4. Boosts training completion rates via multi-channel reminders and easy access.

5. Enables rapid response to regulation updates or policy changes with minimal manual effort.