Automated compliance documentation creation

Purpose

1.1. Generate, manage, and store documentation required for regulatory compliance, including production records, ingredient traceability, batch logs, audit trails, certifications, labeling reviews, and periodic reports.
1.2. Automate the gathering of data from production, inventory, and laboratory systems to create documented evidence required by authorities such as TTB, FDA, EU regulators, and others.
1.3. Ensure real-time readiness for inspections, reduce manual record-keeping errors, and speed up compliance submission processes.

Trigger Conditions

2.1. New production batch completed in MES (Manufacturing Execution System).
2.2. Quality control result entry in LIMS (Laboratory Information Management System).
2.3. Scheduled dates (e.g., monthly/quarterly filing deadlines).
2.4. Non-conformance event logged in quality management system.
2.5. Ingredient inventory update from ERP.
2.6. Regulatory policy update notification.

Platform Variants

3.1. SAP ERP
• Function: BAPI_ACC_DOCUMENT_POST
• Sample: Configure to push batch logs to compliance repository.
3.2. Oracle NetSuite
• API: SuiteTalk (Record: InventoryAdjustment)
• Sample: Fetch inventory transitions for compliance doc generation.
3.3. Salesforce
• API: Salesforce Flow (Record-Triggered Flow)
• Sample: Trigger doc generation on audit completion.
3.4. Microsoft Power Automate
• Feature: Scheduled Flow
• Sample: Scheduled daily extraction of quality results.
3.5. Zapier
• Feature: Webhooks + Formatter
• Sample: Trigger and format data between LIMS and Google Docs.
3.6. Make (Integromat)
• Feature: Webhook + PDF Generator Module
• Sample: Compile batch compliance reports as PDF.
3.7. AWS Lambda
• Service: Custom function (Node.js/Python)
• Sample: Script to combine MES, ERP, LIMS data for doc creation.
3.8. Google Apps Script
• Function: onEdit() trigger
• Sample: Auto-generate compliance sheets in Google Drive.
3.9. DocuSign
• API: Envelopes: create
• Sample: Route compliance documents for e-signature.
3.10. Adobe Sign
• API: TransientDocument creation
• Sample: Send daily compliance logs for digital approval.
3.11. Smartsheet
• API: Sheets: Add Rows
• Sample: Log compliance entries and link PDF evidence.
3.12. monday.com
• API: Boards: create_item
• Sample: Track compliance document workflows.
3.13. Docparser
• Feature: PDF Parsing Rule
• Sample: Extract regulatory data from scanned forms.
3.14. Box
• API: Upload File
• Sample: Archive finalized compliance PDFs.
3.15. Dropbox
• API: files_upload
• Sample: Store batch records as part of audit trail.
3.16. Google Drive
• API: Files: create
• Sample: Centralize compliance reports for access.
3.17. Jira
• API: Issue Create
• Sample: Register compliance deviations as issues.
3.18. Slack
• API: chat.postMessage
• Sample: Notify compliance team on document readiness.
3.19. ServiceNow
• API: Table API (POST incident)
• Sample: Log regulatory submission tasks.
3.20. SharePoint
• API: CreateFile
• Sample: Organize compliance files by audit period.

Benefits

4.1. Drastically reduce manual labor required for compliance documentation compilation.
4.2. Minimize risk of non-compliance due to human error, missing records, or disorganization.
4.3. Ensure always current, audit-ready documentation for both internal and external reviews.
4.4. Speed up and track the approval process with digital workflows and e-signature integration.
4.5. Centralize multi-source compliance data into cohesive, easily accessible records.
4.6. Reduce cycle times for periodic compliance reporting and aid in faster regulator response.