Regulatory Compliance & Quality ControlPurpose
1.2. Prevent unauthorized access to SOPs, certifications, supplier agreements, quality analysis results, and regulatory filings.
1.3. Maintain audit trails, automate permission handling, log document usage, trigger alerts for compliance events, and support user attestation workflows.
1.4. Enable seamless interaction across departments (compliance, legal, QA) while meeting industry standards and external auditor requirements.
Trigger Conditions
2.2. Access request or permission change initiated by a user or admin.
2.3. Scheduled audit, inspection, or regulatory event approaching.
2.4. Non-compliant access pattern detected (e.g., bulk download, unusual location).
2.5. Department onboarding/offboarding events.
Platform Variants
3.1. Microsoft SharePoint
• Feature/Setting: Configure Information Rights Management (IRM) and document library permissions; automate workflow using Power Automate to alert on permission changes or access events.
3.2. Google Workspace (Drive/Docs)
• Feature/Setting: Set automated file access controls by groups, audit log streaming via Google Admin SDK.
3.3. DocuSign CLM
• Feature/Setting: Enforce role-based access on compliance folders, set workflow triggers on document routing and sign-off.
3.4. AWS S3
• Feature/Setting: Use IAM policies and S3 Object Lock, automate CloudWatch alerts for unauthorized read/write activity.
3.5. Box
• Feature/Setting: Configure classification-based access policies, trigger workflows via Box Relay on access requests.
3.6. Okta
• Feature/Setting: Centralize user identity, automate SCIM provisioning/deprovisioning for compliance groups.
3.7. Dropbox Business
• Feature/Setting: Enable team folders with strict sharing controls; log and alert using Dropbox API webhooks.
3.8. OneLogin
• Feature/Setting: Assign and automate compliance group membership; enforce MFA for sensitive document access.
3.9. Salesforce Shield
• Feature/Setting: Apply Platform Encryption, create process automation for document-level access events.
3.10. Egnyte
• Feature/Setting: Use Content Safeguard policies, automate reporting on sensitive file access.
3.11. Slack
• Feature/Setting: Restrict file sharing in compliance channels, trigger incident workflow integrations for policy violations.
3.12. ServiceNow
• Feature/Setting: Configure compliance incident records auto-generation on unauthorized access.
3.13. Workday
• Feature/Setting: Automate document permissions on employee lifecycle events (onboard/offboard compliance personnel).
3.14. Zendesk
• Feature/Setting: Use restricted Help Center articles, automate permissions using Zendesk API triggers.
3.15. Airtable
• Feature/Setting: Define record-level access for compliance logs, trigger alerts via Airtable Automations.
3.16. Confluence
• Feature/Setting: Page restrictions for compliance spaces, automate archiving and access logs using Confluence REST API.
3.17. SAP SuccessFactors
• Feature/Setting: Automate access changes based on job roles for compliance-sensitive documents.
3.18. Oracle Cloud
• Feature/Setting: Enable Data Safe for compliance document access monitoring; automate alert rules for non-standard access.
3.19. Trello
• Feature/Setting: Board and card permissions for compliance workflows, automate with Butler for audit checks.
3.20. Box Governance
• Feature/Setting: Automated retention and access policies on regulatory files, alerting via event hooks.
3.21. Asana
• Feature/Setting: Project permissions for compliance tasks; automate notifications when permissions change.
3.22. NetSuite
• Feature/Setting: File cabinet folder permissions automation, audit trails via SuiteScript.
Benefits
4.2. Accelerate preparation and response for audits and compliance checks.
4.3. Centralize and standardize compliance document management across business units.
4.4. Real-time alerts enable rapid incident response and user accountability.
4.5. Enhance transparency and traceability in document handling.