Automatic reconciliation of received payments in accounting software

Purpose

 1.1. Automate the reconciliation of received rental payments into accounting software to reduce manual data entry, detect mismatches, and ensure all rental income is accurately recorded for financial reporting, audits, and landlord transparency.
 1.2. Streamline month-end closing by matching bank statement transactions with rental invoices to instantly update payment statuses and automate allocation of rental income, deposits, or fee deductions.
 1.3. Enable proactive alerts for missed or partially paid rents, automatic allocation of payments to correct tenant or property ledger, and removal of human error from payment processing and bookkeeping.

Trigger Conditions

 2.1. New incoming bank transaction or payment notification detected in connected banking or payment gateway account.
 2.2. Payment confirmation webhook from third-party rent collection app or direct payment provider.
 2.3. Scheduled batch process for unreconciled transactions in accounting system.

Platform Variants

 3.1. Xero

• Feature: Bank Feed API, "Create/Update Bank Transaction" — configure for auto-import and match payments to sales invoices.
  

 3.2. QuickBooks Online

• Feature: "Bank Transactions" API — set up auto-reconciliation rules to map transaction description/reference to lease invoices.
  

 3.3. Zoho Books

• Endpoint: "Bank Feeds" → "Auto-match Rules" — activate payment-matching for tenant bank reference codes.
  

 3.4. FreshBooks

• API: "Payments" — configure callback to auto-match incoming payments to client invoices tagged by rental property.
  

 3.5. Sage Intacct

• Feature: "Smart Rules" and "Cash Management" API — enable mapping CSV bank feeds to rental invoices.
  

 3.6. Oracle NetSuite

• Module: "Bank Reconciliation" SuiteScript — trigger script on payment receive event to pair with open tenant invoices.
  

 3.7. Rentec Direct

• API: "Accounting" → "Transactions" — push payment data from bank with tenant/unit matching logic.
  

 3.8. MRI Software

• Module: "Payment Processing" API — automate importing and reconciliation of rental payments.
  

 3.9. Yardi Voyager

• Endpoint: "Bank Transaction Import" — periodically fetch bank statement and auto-reconcile to lease schedule.
  

 3.10. AppFolio

• Feature: "Bank Feed" → "Recurring Receipts" — set matching rules to detect tenant ID/payment reference.
  

 3.11. Buildium

• Tool: "Online Payments" and "Bank Sync" — auto-matching incoming transfers to property ledgers.
  

 3.12. Stripe

• API: "Events" → "Payment Succeeded" webhook — auto-notify accounting system and trigger payment-matching.
  

 3.13. PayPal

• API: "IPN Notification" — send payment details to accounting app with tenant invoice mapping.
  

 3.14. Wise (TransferWise)

• API: "Webhook — Incoming Payment" — export to reconciliation workflow for accounting validation.
  

 3.15. Plaid

• Feature: "Transactions/Get" — retrieve paid transactions and pipe into invoice matching logic.
  

 3.16. Dwolla

• API: "Webhook: Transfer Completed" — push notification to accounting platform for ledger update.
  

 3.17. PEX

• API: "Transaction Feed" — scan rental reference and sync to accounting entry.
  

 3.18. GoCardless

• Feature: "Payment Confirmed Webhook" — auto-send to receivables ledger for reconciliation.
  

 3.19. Stessa

• API: "Bank Feed" — trigger property transaction allocation upon new incoming payment.
  

 3.20. Wave

• Feature: "Bank Connection" — enable auto-categorization of rent payments and invoice matching with tenant metadata.
  

Benefits

 4.1. Eliminates manual payment matching process, reducing errors and saving staff time.
 4.2. Provides immediate visibility into current rental arrears vs. paid status.
 4.3. Enables automated reporting for landlords and regulatory compliance.
 4.4. Supports proactive collections by alerting team on partial or missed payments.
 4.5. Ensures up-to-date financial records to facilitate audits, tax preparation, and streamlined month-end closure.