Project delivery time tracking and reporting

Purpose

1. Track and report precise project delivery times for advertising photography assignments.

2. Automate real-time updates from assignment intake to final delivery, ensuring transparent client communications and internal performance analytics.

3. Identify delivery bottlenecks, measure team efficiency, and support SLA compliance for commercial photography services.

4. Aggregate timing data for periodic reports, benchmark against KPIs, and generate alerts for delays or exceptional performance.

Trigger Conditions

1. New photography assignment created in CRM or project management tool.

2. Change in assignment status, e.g., "Editing," "Proof sent," "Client Approved," or "Delivered."

3. Completion of file upload to delivery platform.

4. Client confirming receipt via integrated portal or email click.

5. Scheduled periodic trigger for ongoing projects (e.g., daily at 5pm).

Platform Variants

1. Salesforce

• Feature/Setting: Process Builder or Flow automation to trigger on "Project Status" field update; use REST API /services/data/vXX.X/sobjects.
  

2. Monday.com

• Feature/Setting: Automation based on status column changes; use Monday API v2 mutation for item or board updates.
  

3. Asana

• Feature/Setting: Rule action on task completion or custom field update; Asana API endpoint /tasks/{task_gid}.
  

4. Trello

• Feature/Setting: Power-Up triggered by card movement between lists; Webhook API POST /1/webhooks.
  

5. ClickUp

• Feature/Setting: Automation for status change or time tracked; API endpoint /api/v2/task/{task_id}.
  

6. Airtable

• Feature/Setting: Automation based on record changes; use Webhooks or Airtable API /v0/{baseId}/{tableIdOrName}.
  

7. Slack

• Feature/Setting: Workflow Builder on custom emoji or message reacji to indicate milestones; Slack Events API /api/events.
  

8. Google Sheets

• Feature/Setting: Apps Script trigger on cell edit or new row; Sheets API v4 /spreadsheets/{spreadsheetId}/values.
  

9. Microsoft Excel Online

• Feature/Setting: Power Automate on file update or row modification; Excel API /workbook/worksheets/{id}/range.
  

10. Zoho Projects

• Feature/Setting: Blueprint automation on milestone completion; Zoho Projects API /portal/{portalname}/projects/{projectid}.
  

11. Notion

• Feature/Setting: Automation when database status property changes; API endpoint /v1/databases/{database_id}/query.
  

12. Jira

• Feature/Setting: Transition automation on issue status move; Jira REST API /rest/api/3/issue/{issueIdOrKey}.
  

13. Basecamp

• Feature/Setting: Ping update or To-do list state change; Basecamp3 API /buckets/{project_id}/todosets.
  

14. Wrike

• Feature/Setting: Workflow automation on task dependency resolution; Wrike API /public/api/v4/tasks/{taskId}.
  

15. Smartsheet

• Feature/Setting: Automated workflow on row change; Smartsheet API /sheets/{sheetId}/rows.
  

16. Podio

• Feature/Setting: App status changed in workspace item; Podio API /item/{item_id}.
  

17. HubSpot

• Feature/Setting: Workflow on deal or ticket property update; HubSpot API /crm/v3/objects/{objectType}/{objectId}.
  

18. Freshdesk

• Feature/Setting: Ticket automation for project delivery updates; API endpoint /helpdesk/tickets.json.
  

19. Dropbox

• Feature/Setting: Webhook on file uploaded to deliverables folder; Dropbox API /2/files/list_folder.
  

20. Zapier

• Feature/Setting: Multi-step zap trigger on app event or webhook, filter with Formatter; Webhooks by Zapier POST.
  

Benefits

1. Eliminates manual project timeline entries, ensuring data accuracy and consistency.

2. Accelerates and standardizes client communications on project status.

3. Enables granular reporting for operational insights, billing, and SLA compliance.

4. Streamlines escalation for delayed projects, optimizing overall workflow efficiency.

5. Centralizes timing data from multi-tool environments, aiding strategic planning and resource allocation.