Facility usage and scheduling reports

Purpose

1.1. Collect facility usage data for aero dance classes, covering attendance, room/equipment allocation, instructor performance, energy consumption, and schedule adherence.
1.2. Generate recurring or ad hoc reports detailing facility occupancy, peak usage times, resource conflicts, waitlists, and class popularity.
1.3. Enable data-driven decisions for resource optimization, maintenance scheduling, and class planning.
1.4. Automate delivery of analytics to management, instructors, and key stakeholders via preferred communication channels or dashboards.

Trigger Conditions

2.1. Class session completion or daily facility closing.
2.2. New booking, rescheduling, or cancellation events logged.
2.3. Custom interval (e.g., weekly/monthly report schedule) or manual request from dashboard.
2.4. Defined threshold reached—such as target attendance, capacity, or usage limit.

Platform Variants

3.1. Microsoft Power BI
• Feature/Setting: Data refresh via "Schedule Refresh" API and "CreateReportInGroup" for automated report generation.
3.2. Google Sheets
• Feature/Setting: Use Apps Script "Time-driven Triggers" and "Sheets API" to pull data, generate, and email reports.
3.3. Salesforce
• Feature/Setting: "Report Scheduling" and "Analytics API" to export or trigger scheduled facility reports.
3.4. Zoho Analytics
• Feature/Setting: "Schedule Export" and "Upload API" for report generation triggered by data updates or fixed intervals.
3.5. Tableau
• Feature/Setting: "REST API" calls—trigger "Run Now" for scheduled reports and push data updates.
3.6. Slack
• Feature/Setting: "Incoming Webhooks" to distribute report summaries to team channels on schedule.
3.7. Notion
• Feature/Setting: Use "Public API" and database automations for populating, generating, and sharing reports.
3.8. Airtable
• Feature/Setting: "Automation Script" with "Scheduled Trigger" and "Send email with report attachment" via Airtable Automations.
3.9. Monday.com
• Feature/Setting: "Automations Center"—schedule recurring board exports or integrate via "API v2" for custom report sending.
3.10. Asana
• Feature/Setting: "Reports API" for pulling usage stats and "Email Notifications" for automated distribution.
3.11. AWS Lambda
• Feature/Setting: Scheduled function (CloudWatch Events) to aggregate, analyze, and trigger report delivery.
3.12. Google Data Studio
• Feature/Setting: "Data Studio API" with scheduled delivery and dynamic dashboard links.
3.13. HubSpot
• Feature/Setting: "Workflows" and "Reporting API" to generate and send periodic facility analytics.
3.14. Smartsheet
• Feature/Setting: "Automations"—set up time-based triggers to export reports and send via "Send Row" workflow.
3.15. Mailchimp
• Feature/Setting: "Campaign API" for sending reports as email campaigns when new data is available.
3.16. Pipedrive
• Feature/Setting: Scheduled "Insights Report" via API with attachments to specified recipients.
3.17. Dropbox
• Feature/Setting: "File Requests" and "Automated Saves" from scripts to deposit generated reports.
3.18. Google Calendar
• Feature/Setting: "Calendar API"—create events for scheduled reporting or facility usage milestones.
3.19. Trello
• Feature/Setting: "Butler Automation"—generate usage reports as cards/lists on a routine basis.
3.20. Intercom
• Feature/Setting: "Messenger API" triggers to send report links or summaries to relevant staff.
3.21. QuickBooks
• Feature/Setting: "Reports API"—schedule financial usage reporting for billing or resource costing.
3.22. SAP Analytics Cloud
• Feature/Setting: "Schedule Publications" and API actions for automated analytics distribution.
3.23. SendGrid
• Feature/Setting: Automated email reports via "Mail Send API" triggered post-report generation.
3.24. Twilio
• Feature/Setting: SMS alerts with report download links via "Messages API" at report time.

Benefits

4.1. Reduced manual reporting workload and risk of oversight.
4.2. Faster decision-making from real-time, actionable facility data.
4.3. Enhanced resource planning and cost management.
4.4. Improved transparency and communication among staff and stakeholders.
4.5. Timely identification of operational bottlenecks or underused resources.