Auto-upload of site photos and data to secure folders

Purpose

1. Automate the secure uploading of site photos and data collected during asbestos testing to client- or project-specific secure folders, eliminating manual upload steps.

2. Automates the consistency, timing, and security of documentation, supporting real-time reporting and regulatory compliance.

3. Automating this process ensures forensic traceability, enables instant sharing with stakeholders, and creates automated backup trails for audit readiness.

4. Automation provides standardized folder structures, enforce file naming conventions, and integrate with existing case management systems for seamless documentation automation.

Trigger Conditions

1. Automated trigger when a field technician logs completion in the asbestos site testing app.

2. Automates upload when photos are added to a mobile folder or form (e.g., device sync to cloud).

3. Scheduled automation for cut-off uploads at day-end or shift-end, ensuring no data is left unarchived.

4. Manual override trigger via mobile/web dashboard for urgent automated uploads.

Platform Variants

1. Google Drive

• Feature: Drive API "Files: create" endpoint; configure for automated folder creation and file upload per site/job.
  

2. Dropbox

• Feature: Dropbox Upload API "/files/upload"; automate push from mobile/web app to designated project folders.
  

3. Microsoft OneDrive

• Feature: OneDrive API "CreateUploadSession"; automated upload of large site image/data files split into secure folders.
  

4. Box

• Feature: Box Content API "Upload a File" function; automate folder scanning and upload for compliance-centric environments.
  

5. AWS S3

• Feature: S3 PutObject; configure automation to direct photos/data into client-specific S3 buckets/folders.
  

6. SharePoint

• Feature: Microsoft Graph API "Create upload session"; automate documentation upload into SharePoint document libraries.
  

7. Egnyte

• Feature: Egnyte API "Upload file"; triggers automatedly based on workflow status or time.
  

8. Citrix ShareFile

• Feature: ShareFile API "Upload File"; automating the secure transfer to regulatory-controlled storage.
  

9. Zoho WorkDrive

• Feature: WorkDrive API "Upload File"; set up automated upload from mobile endpoints to project folders.
  

10. FileCloud

• Feature: FileCloud API "Add File"; automates mapping of user roles to specific upload targets.
  

11. Airtable

• Feature: Attachments field via API; automated uploads attach site images/data to relevant records.
  

12. Monday.com

• Feature: Files column via API; automating upload of photos from form submissions into task boards.
  

13. Smartsheet

• Feature: Attachments API; automates linking site photo/data uploads to specific rows (jobs/tasks).
  

14. Salesforce

• Feature: ContentVersion API; automatedly associate site-uploaded files with records (e.g., opportunities, cases).
  

15. ServiceNow

• Feature: Attachment API; automates photo/data upload to work orders or incident forms.
  

16. M-Files

• Feature: M-Files Web Service API “Upload files to object”; automation to maintain data compliance.
  

17. SAP Document Management

• Feature: SAP DMS OData API “Create file”; automate upload post-inspection.
  

18. IBM FileNet

• Feature: FileNet Content Engine API; automate photo/data storage on completion of testing event.
  

19. Nextcloud

• Feature: WebDAV API “PUT File”; workflow automation for field photo uploads to secure vault.
  

20. OwnCloud

• Feature: WebDAV Upload; automate folder-based upload for regulated asbestos testing results.
  

21. Jotform

• Feature: File upload field via API; automate file routing upon site form submission.
  

22. Zapier File Storage

• Feature: Zapier “Upload File” automation; connect non-native app sources to standardized folders.
  

Benefits

1. Automating reduces manual errors and enhances data integrity for asbestos site documentation.

2. Automated upload minimizes delays in reporting, expediting both internal review and client communication.

3. Ensures all team members access the most up-to-date data, fostering collaboration automation.

4. Automates compliance with recordkeeping and privacy standards by default.

5. Secure, automated storage enables incident response readiness and disaster recovery.

6. Frees technical staff from repetitive workflows, focusing expertise on site safety and analysis automation.