Digital archiving of regulatory documents

Purpose

1.1. Enable seamless, secure, and regulatory-compliant digital archiving of Anganwadi documentation, including child records, health reports, nutrition logs, compliance submissions, and government correspondence.
1.2. Eliminate manual paperwork, reduce errors, and streamline future audit-readiness for community childcare centers in India.
1.3. Maintain version control, access logs, automated e-discovery, and retention policies for all regulatory documents.

Trigger Conditions

2.1. New document upload to local network or cloud folder by Anganwadi staff.
2.2. Receipt of regulatory submission/resolution email from government departments.
2.3. Completion of monthly/quarterly/annual reporting templates.
2.4. Change or update detected in source Excel/Google Sheets registers.

Platform Variants

3.1. Google Drive
  • API: Files.create, Watch (push notifications for new/updated files)
  • Configure folder for automated archival, enable event push
3.2. Microsoft SharePoint
  • API: /drive/root/children, /subscriptions (tracker for library changes)
  • Configure library rules for versioning and retention
3.3. Dropbox
  • API: /files/upload, /files/list_folder/longpoll
  • Monitor policy archives, auto-upload from source folder
3.4. Box.com
  • API: upload, events, retention_policy
  • Assign workflow for document classification and archiving
3.5. AWS S3
  • API: PutObject, Event Notifications (S3:ObjectCreated)
  • Trigger Lambda for compliance tagging
3.6. Google Cloud Storage
  • API: objects.insert, notificationConfigs.create
  • Route documents from shared Google Drive to GCS
3.7. OneDrive
  • API: /drive/items/{item-id}/content, delta API
  • Configure event-based archival on folder updates
3.8. Zoho WorkDrive
  • API: /upload, /files/list
  • Automate uploads and file meta-tagging
3.9. Egnyte
  • API: /pubapi/v1/fs-content, Webhook event triggers
  • Enable secure archiving and compliance event logs
3.10. M-Files
  • REST API: Object creation, event subscriptions
  • Route latest submission to regulated archive vault
3.11. Alfresco
  • API: /nodes, /versions, /audit
  • Create rules for auto-classifying regulatory docs
3.12. IBM FileNet
  • API: /documents, event subscriptions
  • Trigger workflows on upload/folder changes
3.13. Laserfiche
  • API: /Repository/Entries, Events Service
  • Set up automated archiving from email, scanners
3.14. Nextcloud
  • API: /ocs/v2.php/apps/files, WebDAV
  • Archive files from local server with sync triggers
3.15. Citrix ShareFile
  • API: /Items, notifications
  • Establish vault for regulatory submissions, enable event hooks
3.16. DocuWare
  • API: /FileCabinets, store, watchdog events
  • Push docs after metadata mapping and retention config
3.17. OpenText Content Suite
  • API: /nodes, /events
  • Configure category-based document filtering
3.18. NetDocuments
  • API: /v1/documents, event subscriptions
  • Route new files into child care compliance workspace
3.19. Evernote Business
  • API: /notes, webhook notifications
  • Auto-create notebooks for compliance events
3.20. Smartsheet
  • API: /sheets/{id}/attachments, webhook listeners
  • Trigger archiving on sheet update/upload events

Benefits

4.1. Reduced manual labor in document management.
4.2. Increased accuracy, security, and regulatory compliance.
4.3. Real-time document retrieval with full audit trails.
4.4. Automatic, policy-driven retention and deletion.
4.5. Easy scalability across all Anganwadi centers.