Centralized reservation calendar synchronization

Purpose

1. Automate synchronization of all reservation data across multiple channels into a unified corporate calendar to centralize bookings, prevent double bookings, and streamline real-time availability for furnished apartment buildings.

2. Enable automated detection and resolution of booking conflicts, allowing teams to operate with a live, shared view of occupancy and rate changes.

3. Automate real-time updates to the reservation system when a booking is made, modified, or canceled through any connected platform.

4. Automate reporting, exporting, and notification processes for management and operations.

Trigger Conditions

1. New booking created, modified, or canceled on any connected reservation service.

2. Scheduled time intervals (e.g., every 15 minutes) for background synchronization.

3. Manual "sync now" action initiated by staff.

4. Detected conflicts or duplicates in calendar entries.

5. Rate or availability changes on any integrated platform.

Platform Variants

1. Google Calendar

- API: Calendar API — automate event insertion, update, and deletion using /calendars/{calendarId}/events functions.
- Automate authentication with OAuth2 and set webhooks for change notifications.

2. Microsoft Outlook Calendar

- API: Microsoft Graph Calendar API — utilize /me/events and /me/calendars endpoints for automated event synchronization.
- Configure subscription for real-time notifications.

3. Apple iCloud Calendar

- Feature: CalDAV automatedly syncs external reservations to Apple devices.
- Automate credential input and server settings for continuous sync.

4. Airbnb

- Feature: iCal URL export and API Partner integration — automate import/export of reservation iCal feeds.

5. VRBO

- Feature: iCal sync & Reservation Booking API — automate reservation synchronization using iCal endpoints and booking APIs.

6. Booking.com

- API: Connectivity APIs — automate reservations pull/push and availability management via /reservations and /rates.

7. Expedia Partner Central

- API: Rapid API for accommodations — automate rate, availability, and booking sync via /properties/{id}/rates.

8. Guesty

- Feature: Channel Manager API — automate synchronization of calendar, reservations using /calendars and /reservations endpoints.

9. Hostaway

- Feature: Property Calendar API — automate fetching/updating reservation entries from /calendars.

10. Smoobu

- API: Calendar API — automate integration using /bookings to synchronize all channels on Smoobu dashboard.

11. Lodgify

- Feature: Two-way iCal & API — automate reservation sync both ways with iCal feeds & /bookings API.

12. Tokeet

- API: Calendar API — automate reservation updates using /bookings endpoint.

13. Beds24

- API: API Calendar endpoint — automate fetching and posting events to unified calendar.

14. ResNexus

- API: Calendar Sync — automate synchronizing external calendar feeds via iCal and API endpoints.

15. Agoda

- Feature: Connectivity Partner API — automate pulling new reservations and updating calendars using /booking endpoint.

16. Cloudbeds

- API: myallocator API — automate calendar, booking, and inventory with /bookings and /availability.

17. Zapier

- Feature: Calendar integration — automate event syncs via “Create Detailed Event” or “Find Event” triggers.

18. ICS/iCal Standard

- Feature: ICS Feed — automate parsing and merging ICS feeds from all platforms into master calendar.

19. Zoho Calendar

- API: Zoho Calendar API — automate creation, modification, deletion of reservation events via /calendars API endpoints.

20. Teamup Calendar

- API: Events API — automate posting, editing, deleting events on shared team calendars via /events endpoint.

21. Salesforce

- API: Event API — automate integration of reservation schedules into Salesforce calendar with /events endpoints.

22. Slack

- Feature: Event Reminder Bot — automate notifications for calendar updates using Calendar/Events app integration.

23. Asana

- Feature: Calendar Sync — automate project calendar creation/updates via API or ICS feed integration.

24. Trello

- Feature: Power-Ups Calendar — automate card due dates syncing with reservation system calendars.

25. Notion

- Feature: Calendar Database API — automate writing/updating reservation entries via Notion API.

Benefits

1. Centralizes all booking data, automating visibility across departments.

2. Automates detection and elimination of double bookings, preventing revenue loss.

3. Reduces manual errors through automated reservation import/export, ensuring accuracy.

4. Automates staff alerts and escalation for booking conflicts or last-minute changes.

5. Enables real-time, multi-platform automation with minimal human intervention.

6. Automator systems enable seamless scaling as booking volume grows.

7. Improves customer service with automated, up-to-date availability and response.

8. Enables automated reporting for revenue, occupancy, and forecast analytics.

9. Streamlines operations for corporate furnished apartment stakeholders.

10. Provides a foundation for further automatable workflows such as automated invoicing, housekeeping scheduling, and guest communications.