Digital guest pass generation and revocation

Purpose

1.1. Automate the creation and revocation of digital guest passes for visitors in a gated community.
1.2. Automate resident requests for guest access, real-time issuance of access codes/QRs, and automatedly cancel these upon expiry or resident command.
1.3. Automator enables real-time access tracking, visitor pre-registration, secure validation at entry points, and automates notifications to guards/residents.
1.4. Automates compliance with visitor policies and maintains audit trails for enhanced security and accountability.
1.5. Integrates with property management, security, communication, and CRM tools for a seamless experience.

Trigger Conditions

2.1. Resident submits guest entry request via portal/app.
2.2. Scheduled/approved event in resident calendar detected.
2.3. Manual guest invitation via phone/email or automated form submission.
2.4. Guest barcode/QR scanned at security gate triggers automated entry verification.
2.5. Expiry date/time, guest check-out, or revocation request initiates automated pass cancellation.

Platform Variants

3.1. Twilio Messaging API
• Feature/Setting: Automates SMS pass delivery; configure SMS API to send digital guest codes to visitor numbers.
3.2. SendGrid Email API
• Feature/Setting: Automates email delivery of guest QR; configure transactional template for automated invitation emails.
3.3. Google Sheets API
• Feature/Setting: Automate guest list logging; configure append/lookup function for real-time guest status.
3.4. Microsoft Power Automate
• Feature/Setting: Automates workflow to trigger upon guest form submission; configure approval and notification flows.
3.5. Zapier Webhooks
• Feature/Setting: Automate webhook on guest request form; trigger downstream automations for pass creation/revocation.
3.6. DocuSign eSignature
• Feature/Setting: Automates policy agreement for guests; configure Template/Send API for legal compliance.
3.7. Slack Incoming Webhooks
• Feature/Setting: Automate security team alerts on visitor pass issue/revoke.
3.8. Salesforce Flow Builder
• Feature/Setting: Automates guest record updates, pass generation via custom flows.
3.9. Okta Identity Cloud
• Feature/Setting: Automates guest identity provisioning and deprovisioning; configure User/Group API for temporary access.
3.10. Kisi Access Control API
• Feature/Setting: Automates door access for issued passes; configure credential provisioning.
3.11. Honeywell Pro-Watch
• Feature/Setting: Automates access event creation and pass expiry triggers.
3.12. HID Origo API
• Feature/Setting: Automates credential lifecycle for mobile access passes.
3.13. AWS Lambda
• Feature/Setting: Automate custom logic for pass expiry or real-time validation triggers.
3.14. Google Calendar API
• Feature/Setting: Automates guest event sync; triggers pass issuance on event creation.
3.15. Azure Logic Apps
• Feature/Setting: Automates guest workflow across Azure-connected systems.
3.16. Intercom Messenger API
• Feature/Setting: Automates visitor notifications within web portal.
3.17. Mailgun Email API
• Feature/Setting: Automates batch delivery of pass invitations.
3.18. Pabbly Connect
• Feature/Setting: Automates integration between CRM, entry logs, and comms tools.
3.19. Smartsheet API
• Feature/Setting: Automates guest data retrieval and sheet update for operational tracking.
3.20. Firebase Realtime Database
• Feature/Setting: Automates real-time updates and push notifications for guest lifecycle events.

Benefits

4.1. Automates guest management, reducing manual input and human error.
4.2. Enables scalable, secure, and contactless entry protocols with audit-ready logs.
4.3. Enhances operational efficiency by automating notifications and compliance checks.
4.4. Improves resident satisfaction through instant, automated guest handling.
4.5. Automator seamlessly scales with community growth and varied visitor volumes.