Automated employee timesheet reminders and submissions

Purpose

1.1. The automated employee timesheet reminders and submissions automation automates the process of reminding staff to submit timesheets, ensures timely entries, escalates delinquencies, and submits timesheets on predefined schedules.
1.2. This automation reduces time tracking errors, eliminates manual follow-ups, streamlines billing, and improves resource planning by automating tracking and communication loops.
1.3. Designed to integrate with commonly used HR, communication, project management, and calendar systems to maximize automation reach for architecture design professionals.

Trigger Conditions

2.1. Scheduled: Automator triggers at preset dates/times (e.g., every Friday at 4:00 PM).
2.2. Event-driven: Trigger when a timesheet is incomplete after a project concludes.
2.3. Threshold: Trigger when less than X% of employees have submitted timesheets by a certain hour.

Platform Variants

3.1. Twilio SMS
• Feature: Messaging API
• Setting: Automate SMS “Reminder: Submit your timesheet. Deadline: 5 PM” to staff numbers via programmable messaging.
3.2. SendGrid
• Feature: Mail Send API
• Setting: Automate email reminders to all pending submissions using dynamic templates.
3.3. Slack
• Feature: Conversations API
• Setting: Automate posting in “#timesheets” channel with a submission prompt using chat.postMessage.
3.4. Microsoft Teams
• Feature: Graph API
• Setting: Automate sending direct chat reminders to employees with pending timesheets.
3.5. Google Calendar
• Feature: Events.insert
• Setting: Automate calendar events titled “Submit Timesheet” with reminders for all staff.
3.6. Outlook Calendar
• Feature: /me/events
• Setting: Automate scheduled reminders for timesheet cut-off in team calendars.
3.7. BambooHR
• Feature: Reminders API
• Setting: Automate scheduled reminders to employees via integrated HRMS notifications.
3.8. ADP
• Feature: ESS Notifications (Workforce Now API)
• Setting: Automate push notifications for timesheet deadlines on ADP app.
3.9. Zoho People
• Feature: Automated Reminders
• Setting: Automate scheduled timesheet reminder using Zoho’s workflow configurator.
3.10. Asana
• Feature: Tasks API
• Setting: Automate timesheet task assignments with due dates for each staff member.
3.11. Trello
• Feature: Cards API
• Setting: Automate creation of timesheet reminder cards in relevant boards.
3.12. Monday.com
• Feature: Automations Recipes
• Setting: Automate item creation and notification in a “Timesheet Submissions” board.
3.13. Jira
• Feature: Issue Creation API
• Setting: Automate ticket creation for missing timesheet escalations.
3.14. Salesforce
• Feature: Workflow Rules
• Setting: Automate emails or tasks for users with outstanding timesheets using Process Builder.
3.15. Zendesk
• Feature: Ticket API
• Setting: Automate support ticket assignment if a timesheet is overdue.
3.16. Notion
• Feature: Database API
• Setting: Automate updating staff work logs with timesheet status and reminders.
3.17. ClickUp
• Feature: Reminders API
• Setting: Automate task reminders for employees to submit timesheets each pay period.
3.18. QuickBooks Online
• Feature: Employees API
• Setting: Automate reminders for submission within payroll module.
3.19. Xero
• Feature: Timesheet API
• Setting: Automate notification for incomplete or pending timesheet entries.
3.20. SAP SuccessFactors
• Feature: Intelligent Services
• Setting: Automate workflow for timesheet reminders and escalate overdue notices to managers.

Benefits

4.1. Automates repetitive follow-ups, reducing manual admin for managers.
4.2. Automated reminders ensure higher compliance and timely payroll processing.
4.3. Automator enables easy escalation workflows and tracking.
4.4. Automation streamlines billing and project cost tracking.
4.5. Automated audit trails for timesheet reminders aid in compliance and reporting.