Automated distribution logs for uniforms/supplies

Purpose

1.1. Maintain auditable, real-time logs of uniform and supply distribution to children at Anganwadis.
1.2. Eliminate manual tracking, prevent inventory discrepancies, and ensure transparency in community childcare supply flows.
1.3. Enable instant reporting for audits, reduce losses/theft, and provide proof-of-service to authorities and donors.
1.4. Integrate with diverse platforms to notify staff, update databases, and trigger replenishment workflows automatically.

Trigger Conditions

2.1. Manual entry on mobile app/tablet by Anganwadi worker after distribution event.
2.2. Scanning QR/barcode on uniform or supply item.
2.3. Scheduled bulk-distribution or recurring campaign days.
2.4. Real-time inventory threshold alerts via connected IoT or ERP.

Platform Variants

3.1 Salesforce Nonprofit Cloud
• Object: InventoryMovement__c
• Trigger: New record API event
• Action: Log distribution details and update child profile.
3.2 Microsoft Power Automate (Dataverse)
• Function: When a row is added, modified, or deleted (UniformDistribution table)
• Action: Notify supervisors, update inventory, and append to master log.
3.3 Google Sheets API
• Function: spreadsheets.values.append
• Action: Add new row for each distribution, including item, recipient, date, and location.
3.4 Twilio SMS
• Feature: Programmable Messaging API
• Action: SMS confirmation to guardians, staff, or local supervisor upon completion.
3.5 SendGrid
• Feature: Mail Send API
• Action: Automated email notification for monthly distribution summary.
3.6 AWS Lambda
• Trigger: S3 ObjectCreated (log file upload)
• Function: Parse new file, update DynamoDB, and trigger downstream alerts.
3.7 Airtable
• API: Records API (create/patch)
• Action: Capture each event as a record with linked child and supply item.
3.8 Zapier
• Trigger: New Google Form submission
• Action: Multi-step workflow to add entry in logs, notify stakeholders, and sync with ERP.
3.9 Monday.com
• Feature: Integration recipe (item created in board)
• Action: Log details and visualize distributions on dashboard.
3.10 SAP Business One
• Function: Service Layer API (POST to InventoryJournalEntries)
• Action: Automated inventory transaction with tracking reference.
3.11 Oracle NetSuite
• Record: Inventory Adjustment
• API: SuiteTalk (add record)
• Action: Distribute and decrement stock, log by beneficiary.
3.12 Quickbase
• Function: RESTful APIs (Add Record to Distribution Log table)
• Action: Consolidate multi-location logs in one platform.
3.13 Smartsheet
• API: Sheets/rows endpoint (add row)
• Action: Capture every issuance with timestamp and staff notes.
3.14 Slack
• Feature: Incoming Webhook
• Action: Notify relevant channel when distributions logged.
3.15 Google Cloud Functions
• Trigger: Pub/Sub event from mobile app
• Function: Write to Firestore and send notifications.
3.16 Freshdesk
• Feature: Ticket API (Create Ticket)
• Action: Raise support ticket for failed/missing distributions.
3.17 Jotform
• Feature: Webhook integration
• Action: Log distribution data from Jotform to repository or send via webhook.
3.18 Notion
• API: Database endpoint (create page)
• Action: Automatic insertion into a "Distributions" database.
3.19 Trello
• API: Create Card
• Action: Add card per distribution for audit trail and later review.
3.20 Zoho Creator
• Feature: API (Add Record to Uniform_Log form)
• Action: Log each distribution event with beneficiary and items.

Benefits

4.1. Ensures complete transparency in resource distribution to children.
4.2. Eliminates manual log errors and delays in reporting.
4.3. Triggers instant notifications for accountability and follow-up.
4.4. Enables easy audit for government, NGO, and donor compliance.
4.5. Facilitates real-time inventory management and replenishment triggers.