Maintenance of equipment calibration/expiry schedules

Purpose

1 Ensure all equipment at Anganwadi centers related to growth monitoring, nutrition, and safety is regularly calibrated and does not exceed expiry, reducing risks to children and staff.

2 Maintain compliance with health regulations by having real-time, auditable calibration and expiry logs for every piece of equipment.

3 Automate notifications, escalation, and task assignments to reduce manual errors and missed deadlines.

4 Support centralized oversight while enabling local actions and logs for district-level authorities.

Trigger Conditions

1 Addition of new equipment to inventory.

2 Input/change of calibration date or expiry in inventory management system.

3 Automated scheduled checks based on equipment type/frequency.

4 Imminent expiry or calibration due within a configurable threshold (e.g., 30, 15, 7 days).

5 Elapsed calibration or expiry detected.

6 Manual flagging by Anganwadi staff through forms or apps.

Platform Variants

1 Google Calendar

• API: Events API for recurring reminders and notifications.
  

2 Twilio SMS

• API: Send SMS with due/overdue calibration alerts to staff mobiles.
  

3 SendGrid

• API: Automated email notifications for schedule reminders to authority emails.
  

4 Microsoft Outlook

• Feature: Calendar event creation for calibration/expiry dates, automatic meeting invites.
  

5 Slack

• API: Channel alerts and direct messages for escalations, using Incoming Webhooks.
  

6 WhatsApp Business API

• API: Pre-approved message flows for personalized expiry notifications.
  

7 Trello

• API: Card creation and due dates representing each equipment's status.
  

8 Airtable

• API: Schedule triggers and record updates for inventory table changes.
  

9 Zapier

• Feature: Automated workflow linking inventory data, SMS, and emails according to schedule events.
  

10 Excel Online

• Feature: Dynamic spreadsheet cells and conditional formatting for visual alerts, with triggers via Office Scripts.
  

11 Salesforce Service Cloud

• API: Case creation with workflow rules as calibration or expiry cases arise.
  

12 Freshservice

• API: Ticket automation for every schedule breach or equipment needing service.
  

13 Asana

• API: Task assignment to responsible staff, with reminders and deadline tracking.
  

14 Monday.com

• API: Timeline/deadline automation for equipment fields, status notification pulses.
  

15 Google Forms

• API: Trigger flows when forms are submitted indicating equipment receipt or check.
  

16 Notion

• API: Database item reminders and linked callouts for overdue calibrations.
  

17 Jira

• API: Issue creation and automation on schedule breach, tagging relevant service department.
  

18 SAP

• API: Equipment management module triggers work order on calibration expiry.
  

19 Oracle NetSuite

• API: Automated reminders and work order generation from inventory management records.
  

20 Power Automate (Microsoft)

• Feature: Multi-app flows integrating SharePoint inventory logs with Teams and Outlook reminders.
  

21 Amazon Simple Notification Service (SNS)

• API: Push SMS/email/HTTP alerts for key schedule events from AWS Lambda triggers.
  

22 ServiceNow

• API: Maintenance task scheduling, notification, and reporting via Workflow Editor.
  

Benefits

1 Eliminates manual schedule checks, minimizing human error.

2 Standardizes calibration/expiry tracking across all Anganwadi locations.

3 Enables instant, multi-channel communication for pending or overdue actions.

4 Creates an actionable audit trail for compliance and safety reviews.

5 Boosts asset life-span and reliability, enhancing service continuity for children.

6 Ensures timely regulatory compliance and reduces the risk of equipment-related incidents.