Resource & Inventory ManagementPurpose
1. Ensure physical inventory in Anganwadi centers precisely matches digital records.
2. Minimize stock discrepancies of nutrition, educational material, and medicines.
3. Provide auditable, real-time visibility for program administrators.
4. Automate alerts and reporting of mismatches to streamline compliance and funding.
Trigger Conditions
1. Scheduled: Set intervals (daily, weekly, monthly) for reconciliation runs.
2. Manual: Staff initiates instant check during periodic audits.
3. Event-driven: Inventory update or delivery logged in any system.
4. Exception: Thresholds breached (e.g., variance >5%).
Platform Variants
1. Google Sheets
- API: List/Read Spreadsheet Rows — Configure to pull inventory entries.
- Feature: Script trigger on cell change for digital log updates.
2. Microsoft Excel (Office 365)
- Graph API: Get Worksheet/Table Rows — Retrieve latest inventory logs.
- Feature: Power Automate flow for scheduled data fetch.
3. QuickBooks Online
- API: InventoryReports — Fetch SKU and quantity reports for comparison.
- Setting: Webhook for item update event.
4. Zoho Inventory
- API: GET /inventoryitems — Obtain live inventory stats.
- Feature: Automated scheduling for daily pull.
5. SAP Business One
- Service Layer: InventoryCountingService — Read counted and system quantities.
- Feature: Job scheduling in SAP for regular extraction.
6. Oracle NetSuite
- API: GET InventoryAdjustment — Pull physical/digital adjustments.
- Setting: SuiteScript scheduled task for reconciliation.
7. Airtable
- API: List Records — Query real-time inventory table.
- Feature: Script block for data syncing.
8. Odoo
- API: Inventory Adjustment Line — Fetch both operational and system stock levels.
- Feature: Cron-triggered sync for reconciliation.
9. Salesforce
- API: Inventory Management Objects — Extract digital records.
- Feature: Scheduled Flow with Inventory triggers.
10. Tally
- API (TallyPrime ODBC): Fetch Stock Summary — Extract current stock tables.
- Setting: Batch process for reconciliation export.
11. IBM Maximo
- REST API: GET /os/inventory — Retrieve asset counts.
- Feature: Automation script for reconciliation interval.
12. JD Edwards ERP
- Orchestrator API: Get Inventory On-Hand — Pull digital inventories.
- Setting: Scheduled orchestration for stock checks.
13. SAP S/4HANA
- OData Service: InventoryCount — Extract item-level counts.
- Feature: Job scheduling with embedded alerts.
14. Snipe-IT
- API: GET /hardware — Fetch physical assets issued/to hand.
- Feature: Nightly job for inventory tally.
15. Smartsheet
- API: List Rows — Extract inventory management logs.
- Feature: Workflow automation for regular sync.
16. Barcode Scanning Apps (e.g., Scandit, Orca Scan)
- API: Export Scan Logs — Retrieve scanned stock data.
- Feature: Scheduled export to digital ledger.
17. Square POS
- API: GET Inventory — Reconcile sales/deductions with records.
- Setting: Trigger on item update.
18. Freshdesk
- API: List Assets — Fetch equipment inventory if managed.
- Feature: Periodic pull on asset database.
19. Trello
- API: List Cards in Board — Represent physical assets as cards, summarize.
- Feature: Power-up trigger on card movement.
20. Dropbox Business
- API: List Files with Metadata — For inventory documentation cross-check.
- Feature: Scheduled scan of shared folders.
21. SAP Ariba
- API: GET InventoryItem — Aggregate procurement records.
- Setting: Synchronous trigger for each goods receipt.
22. Slack
- API: Incoming Webhooks — For staff check-in notification event.
- Feature: Custom slash command for instant reporting.
Benefits
1. Eliminates manual data entry, reducing human error.
2. Enables instant visibility into stock mismatches.
3. Supports timely corrective actions, avoiding stockouts/overstocking.
4. Enhances transparency for audits and funders.
5. Standardizes reporting formats for ease of governance.
6. Accelerates inventory close and reconciliation cycles.