Automated health check notifications for staff

Purpose

 1.1. Ensure timely and consistent health check notifications for all staff members engaged in adventure activities.
 1.2. Reduce the risk of missed health assessments by automating reminders based on schedules or activity allocation.
 1.3. Streamline compliance with legal and insurance requirements for regular staff health monitoring.
 1.4. Collect automated staff responses or confirmations to finalize health status tracking.

Trigger Conditions

 2.1. Scheduled time intervals (daily, weekly, pre-activity).
 2.2. Assignment of staff to new activities or high-risk events.
 2.3. Update in HR management system or health database.
 2.4. Manual initiation by safety supervisor.
 2.5. Missed previous health check notification or negative response.

Platform Variants

 3.1. Twilio SMS
  • Feature: SMS API; configure automated health check reminders to staff phone numbers.
  • Sample: POST to /Messages with personalized notification body and staff contact.

 3.2. SendGrid
  • Feature: Email API; set automated health check email reminders.
  • Sample: POST to /mail/send endpoint with dynamic staff email and health message.

 3.3. Slack
  • Feature: Webhooks; post reminder messages to direct messages or channels.
  • Sample: POST to Incoming Webhook URL with notification text.

 3.4. Microsoft Teams
  • Feature: Graph API; send chat messages to staff.
  • Sample: POST /chats/{chat-id}/messages with health check content.

 3.5. WhatsApp Business API
  • Feature: Message API; automate WhatsApp notifications to staff.
  • Sample: POST /v1/messages with recipient and health message template.

 3.6. Gmail
  • Feature: Gmail API; auto-send emails with health check forms.
  • Sample: POST /gmail/v1/users/me/messages/send with message content.

 3.7. Outlook
  • Feature: Microsoft Graph API for Outlook; schedule and send health check emails.
  • Sample: POST /me/sendMail with structured message.

 3.8. PagerDuty
  • Feature: Event API; trigger notification incidents for action-required checks.
  • Sample: POST /v2/enqueue with event_type = "trigger" and custom message.

 3.9. Salesforce
  • Feature: Process Builder or Flows; auto-generate tasks/emails to users.
  • Sample: Configure process to trigger when staff activity flags update.

 3.10. HubSpot
  • Feature: Workflow Automation; send email or SMS based on staff list.
  • Sample: Trigger workflow on staff property changes.

 3.11. Zoho CRM
  • Feature: Automation Rules; notify staff via email based on custom fields.
  • Sample: Rule triggered by activity assignment.

 3.12. BambooHR
  • Feature: Webhooks/API POST; auto-notify staff on schedule/events.
  • Sample: Webhook set for "activity assignment" event.

 3.13. Workday
  • Feature: Business Process Framework; automate notifications based on role/activity.
  • Sample: Notification step configured in business process design.

 3.14. Freshdesk
  • Feature: Ticket Automation; create and assign notification tasks for supervisors.
  • Sample: Ticket auto-generated to health or safety admin.

 3.15. Asana
  • Feature: Task Automation; auto-create/assign health check tasks to team.
  • Sample: Rule triggers task for each new activity assignment.

 3.16. Trello
  • Feature: Butler Automation; schedule card creation with checklist for health confirmation.
  • Sample: Set Butler rule on team board for recurring reminders.

 3.17. Monday.com
  • Feature: Automations Center; send notifications based on status change or date.
  • Sample: Automation for pulse update to "assigned" status.

 3.18. Google Sheets
  • Feature: Google Apps Script trigger; auto-send email/SMS for rows matching condition.
  • Sample: Apps Script monitoring "Last Check" column for overdue status.

 3.19. Zapier
  • Feature: Multi-step Zap; automate health check reminders across email/SMS.
  • Sample: Zap triggers on new row/staff update in spreadsheet/CRM.

 3.20. Mailgun
  • Feature: Email Sending API; configure batch notification emails.
  • Sample: POST to /messages with recipient list and health check content.

 3.21. ClickSend
  • Feature: SMS API; send scheduled SMS health reminders.
  • Sample: POST /v3/sms/send with staff numbers and message template.

 3.22. Pushover
  • Feature: Push Notifications; send health check alerts to staff devices.
  • Sample: API POST to /messages.json with user key and message body.

Benefits

 4.1. Minimizes administrative burden through automated scheduled outreach.
 4.2. Increases compliance and auditability of staff health checks for insurance and regulatory bodies.
 4.3. Rapidly notifies intervention needs if a staff member fails health criteria.
 4.4. Customizes communication based on staff preference or reachability.
 4.5. Enhances data consistency and health monitoring with automated record updates.