Automated monitoring of flight and duty time limitations

Purpose

1. Ensure strict compliance with legal and regulatory flight time limits, rest periods, and duty hours for pilots/crew in air taxi operations.

2. Limit fatigue and increase flight safety by preemptively alerting staff and organizers when thresholds are near violation.

3. Automate consolidation of flight logs, scheduling, crew assignments, and real-time monitoring against regulatory data sources.

4. Provide real-time notifications and preventive compliance reporting to management, safety teams, and operational personnel.

Trigger Conditions

1. Flight plan submission or modification.

2. Scheduled crew assignment to a new duty period or flight leg.

3. Real-time logbook or EFB (electronic flight bag) updates.

4. Reception of regulatory updates from national or international aviation authorities.

5. Detection of potential or actual breaches in legal duty/rest requirements.

6. Daily/weekly scheduled compliance audits.

Platform Variants

1. Microsoft Power Automate

• Feature: Flow automation via “When a new record is created” (Logbook/CRM trigger); auto-send compliance alerts via Outlook.
  
• Configuration: Connect to logbook SharePoint; set push email/SMS for “Hours Exceeded” conditions.
  

2. Zapier

• Feature: Multi-app conditional monitoring; integrate cloud logbook (Airtable) and Slack/Email.
  
• Configuration: “New Record in View” triggers “Send Slack Message” if sum[DUTY HOURS, 7 days] > legal max.
  

3. Integromat (Make)

• Feature: Scenario builder to sync logbook, flight planning, and HR calendars; push warnings to Teams.
  
• Configuration: Trigger from GDrive (updated logbook); filter for “Max Flight Time” logic, auto-notify HR/manager.
  

4. AWS Lambda

• Feature: Custom parsing of EFB data files, push alerts via SNS.
  
• Configuration: Upload JSON/CSV, run function to check cumulative limits, trigger SNS topic “Flight Time Limit Warning.”
  

5. Google Apps Script

• Feature: Scheduled scripts to scan Sheets (flight roster), send email alerts via Gmail.
  
• Configuration: Time-driven trigger, if “total hours” cell exceeds authority limit, auto-email [email protected].
  

6. Twilio SMS

• Feature: Real-time SMS to flight/corporate ops staff.
  
• Configuration: Twilio API integrated with workflow, send when duty hours > threshold.
  

7. SendGrid

• Feature: Email compliance summary/report and critical alerts.
  
• Configuration: API call with subject "Duty Limits Exceeded" triggers on violation.
  

8. Slack

• Feature: Channel and DM notifications for compliance breaches.
  
• Configuration: Incoming Webhook URL, post message when limit approached/violated.
  

9. Microsoft Teams

• Feature: Automated group messages or direct alerts to responsible crew/ops managers.
  
• Configuration: Teams connector, push when daily/weekly limits are 90% reached.
  

10. Google Calendar

• Feature: Automatic event creation/blocking for mandated rest periods.
  
• Configuration: Insert calendar event via API, duration = legal minimum rest.
  

11. Salesforce

• Feature: Automated compliance documentation in case records; alert supervisors.
  
• Configuration: Workflow rule to log breach in “Compliance Case.”
  

12. Airtable

• Feature: Real-time duty/flight time dashboard; triggers email/Slack alerts.
  
• Configuration: Airtable Automations, trigger on record update, run compliance check.
  

13. DocuSign

• Feature: Automated issuance of regulatory compliance certifications after audits.
  
• Configuration: API integration, send certificate if last 30 days = 100% compliant.
  

14. HubSpot

• Feature: Automated reminders to crew of upcoming flight time limits via email/SMS.
  
• Configuration: Workflow triggered by API or Zapier, send across all assigned users.
  

15. Monday.com

• Feature: Visual compliance dashboards, automated notification pulses.
  
• Configuration: Automation recipe, “When status = Breach, notify person.”
  

16. Asana

• Feature: Task assignment for compliance review/audit follow-up.
  
• Configuration: Rule: if “Possible Breach” flagged, auto-create follow-up task.
  

17. Oracle Fusion Cloud HCM

• Feature: Sync crew work schedules, automate flagging of overages.
  
• Configuration: API to import/export schedule data, alert when excess reached.
  

18. Smartsheet

• Feature: Automated cell-based compliance checks with workflow alerts.
  
• Configuration: Cell change triggers automated email alert with details.
  

19. Notion

• Feature: Embedded dashboards; automated page updates on violations.
  
• Configuration: API integration to update “Compliance Log” on event detection.
  

20. BambooHR

• Feature: Sync HR schedule, auto-flag excessive work periods, alert HR.
  
• Configuration: Workflow: schedule update triggers, conditional email/Slack notice.
  

21. PagerDuty

• Feature: Incident escalation for compliance violations to ops leadership.
  
• Configuration: API-triggered alert, attach event log from EFB or logbook.
  

22. ServiceNow

• Feature: Compliance incident tracking, automated case creation.
  
• Configuration: Integration API to start new event with relevant crew/logbook data.
  

Benefits

1. Real-time protection against legal/insurance liability.

2. Early warnings prevent unintentional regulatory breaches.

3. Reduces manual checking workload for ops teams.

4. Centralized visibility and audit trails.

5. Enhances staff safety and reduces fatigue-related incidents.

6. Increases confidence in operational discipline and transparency.

7. Promotes a culture of proactive safety and compliance excellence.