Purpose
1.1. Automate SKU assignment and cataloging for every new artwork, ensuring each piece receives a unique identifier, metadata record, and is categorized by artist, style, period, and medium.
1.2. Automates inventory entry to reduce manual errors, enables searchable cataloging, and accelerates sales and inventory workflows.
1.3. Integrates automatedly with inventory, point-of-sale, and online gallery systems for seamless information flow.
1.4. Automator for compliance, provenance tracking, and reporting by automating complete data capture at the moment of intake.
Trigger Conditions
2.1. New artwork added to internal inventory database.
2.2. File uploaded to shared drive or image repository.
2.3. Form submission for consignment or purchase.
2.4. Email with artwork details received by intake address.
2.5. Artist API connects with gallery system for new piece notification.
Platform Variants
1. Salesforce
• Feature/Setting: Automate assignment with Process Builder—trigger on new Artwork__c record creation, auto-generate SKU with Formula Field, update catalog fields.
2. Microsoft Power Automate
• Feature/Setting: Automates flow using “When item is created” in SharePoint list, assigns unique SKU, writes to master catalog in CDS.
3. Zapier
• Feature/Setting: Multi-step automation—trigger on Google Sheets row creation, use Formatter to generate SKU, auto-upload to cataloging software.
4. Airtable
• Feature/Setting: Automates record creation with Scripts; runs on new entry, generates SKU via auto-number, fills catalog fields.
5. Google Apps Script
• Feature/Setting: Script for Google Sheets—onEdit() function automates SKU assignment, scripted catalog filling.
6. HubSpot
• Feature/Setting: Custom Workflow automates when new deal or product is created; assigns SKU via custom property automation.
7. Monday.com
• Feature/Setting: Automates status change—"New Artwork" column is updated, SKU auto-assigned with item automation, catalog fields filled.
8. Shopify
• Feature/Setting: Uses Product Create API—automatedly assigns SKU during product creation, syncs catalog details via metafields.
9. NetSuite
• Feature/Setting: SuiteFlow workflow—on new Item entry, automates unique SKU assignment, fills catalog records.
10. Odoo
• Feature/Setting: Automated action on new Product Template creation—Python action generates SKU, auto-fills fields.
11. QuickBooks Commerce
• Feature/Setting: API workflow automates SKU on new inventory item, sends to catalog via Batch API.
12. WooCommerce
• Feature/Setting: REST API automation; when product created, SKU generator automates unique code, catalog updated automatically.
13. Trello
• Feature/Setting: Power-Up automator runs on new card in “Intake” list, auto-fills SKU custom field, catalog fields via Butler automation.
14. Asana
• Feature/Setting: Rule for new task in “Incoming Art” project, automates custom field SKU population, fills catalog template.
15. Smartsheet
• Feature/Setting: Automates workflow on new row, formula for SKU, data moved to master catalog sheet.
16. REST API Integration
• Feature/Setting: Custom endpoint—POST request triggers automated SKU generator, catalog microservice updates database.
17. FileMaker
• Feature/Setting: Script Triggers on new record, assigns automated SKU, populates catalog layouts.
18. Artlogic
• Feature/Setting: Automated artwork records—SKU assigned on entry, custom cataloging fields filled using API.
19. ArtBinder
• Feature/Setting: Automated sync—uploads issue webhook, receives SKU assignment script, catalog is auto-updated.
20. Artsystems
• Feature/Setting: Automated import tools—on file intake, assigns barcoded SKU, fills catalog database.
Benefits
4.1. Accelerates intake, automates cataloging at scale, supporting gallery sales and exhibition cycles.
4.2. Eliminates manual entry, minimizes errors, ensures automatedly accurate inventory tracking.
4.3. Provides real-time, automatable catalog visibility for staff and clients.
4.4. Integrates with sales, web, and CRM tools via automation for unified data management.
4.5. Enables fast and automatedly compliant audit and provenance reporting for fine art.
Sales and Inventory Management Automation