Integration of sales data from multiple channels (online, in-person)

Purpose

1.1. Aggregate and synchronize sales data from multiple sales channels (physical gallery POS, e-commerce, art fairs, third-party platforms) to streamline sales tracking.
1.2. Ensure unified sales and invoicing records to support accurate reporting, inventory management, and artist royalty calculations.
1.3. Enable central, real-time financial insights for both online and offline transactions involving indigenous artworks.
1.4. Eliminate manual entry, reduce errors, and increase administrative efficiency for sales reconciliation.

Trigger Conditions

2.1. New sale recorded in online gallery store (Shopify, WooCommerce, Magento, Squarespace, Wix, BigCommerce, Ecwid, PrestaShop).
2.2. Sale or invoice issued at in-person POS (Square, Vend, Lightspeed, Clover, Revel, ShopKeep, Toast POS).
2.3. Transaction entry in art-specific sales platforms (Artlogic, ArtBase, Artwork Archive, ArtCloud).
2.4. Third-party marketplace sale (Etsy, eBay, Amazon Handmade, Artsy).
2.5. Reconciliation batch process at end of day/week/month.

Platform Variants

3.1. Shopify
• API Function: 'Orders API' — configure to trigger on new orders.
3.2. WooCommerce
• Webhook: 'Order Created' — connect to workflow for instant sync.
3.3. Square POS
• API Function: 'Transactions API' — fetch new sale events.
3.4. Vend
• API Endpoint: 'Sales Register API' — poll or webhook for new transactions.
3.5. Lightspeed
• Endpoint: 'Sales API' — capture new completed sales.
3.6. Clover
• API Function: 'Orders API' — receive notifications for finalized purchases.
3.7. Revel Systems
• Webhook: 'Sales Data Webhook' — configure for real-time transaction notifications.
3.8. ShopKeep
• API Endpoint: 'Sales Endpoint' — poll for new daily transactions.
3.9. Toast POS
• API: 'Sales Export API' — schedule export to integration flow.
3.10. BigCommerce
• API: 'Order API Webhook' — configure to notify on completed sales.
3.11. Magento
• Event: 'sales_order_place_after' — custom observer to push order data.
3.12. Squarespace
• Integration: 'Commerce Orders API' — trigger on order confirmation.
3.13. Wix
• API: 'Orders Webhook' — configure for sale event notifications.
3.14. Ecwid
• Webhook: 'Order Created' — activate to POST order details.
3.15. PrestaShop
• Module: 'Webservice API Orders' — pull new sales data periodically.
3.16. Artlogic
• Integration: 'Sales API' — acquire details on artwork sales.
3.17. Artwork Archive
• API: 'Sales Endpoint' — trigger automation on recorded sale.
3.18. ArtBase
• Script or Export: automate sale record extraction.
3.19. ArtCloud
• API: 'Sales API' — configure webhooks for instant notification.
3.20. Etsy
• API: 'Orders API' — poll or receive webhook on new sales.
3.21. eBay
• API: 'Order Notification' — subscribe to order event stream.
3.22. Amazon Handmade
• API: 'Orders API' — integration for sale, customer, and item data.
3.23. Artsy
• Webhook: 'Order Confirmed' — configure to deliver order events.

Benefits

4.1. Achieve consistent sales and invoicing records spanning all sales channels.
4.2. Improve financial visibility across online and in-person gallery sales.
4.3. Enhance operational efficiency via reduced manual reconciliation and data entry.
4.4. Enable timely, data-driven decision-making and artist commission management.
4.5. Minimize errors, omissions, and inconsistencies in financial and sales reporting.