Payment processing and reconciliation

Purpose

1.1. Fully automate the end-to-end payment flow for online and in-store adult DVD sales: capture, validate, route, reconcile, and log payments across channels.
1.2. Reduce manual intervention, prevent payment errors, match orders to incoming payments, and maintain accurate financial records for compliance and reporting.
1.3. Integrate POS, e-commerce, accounting, and inventory platforms to synchronize order-related payment status, refunds, and chargeback processing.

Trigger Conditions

2.1. New purchase is made in-store or online checkout is submitted.
2.2. Webhook or API call from e-commerce platform or POS when payment is authorized, failed, or refunded.
2.3. Scheduled batch job (e.g., nightly) requiring reconciliation of POS/e-commerce transactions with bank deposits.

Platform Variants

3.1. Stripe
• Feature/Setting: Use PaymentIntent API; capture event on payment_intent.succeeded and payment_intent.payment_failed webhooks.

3.2. PayPal
• Feature/Setting: Webhooks for PAYMENT.SALE.COMPLETED and PAYMENT.SALE.DENIED events; reconcile using TransactionSearch API.

3.3. Square
• Feature/Setting: Payments API; monitor payment.created, payment.updated webhook events for reconciliation.

3.4. Authorize.Net
• Feature/Setting: Silent Post URL notifications; use Transaction Reporting API for statement matching.

3.5. Adyen
• Feature/Setting: Checkout API for event callbacks; use Dispute Service for chargebacks.

3.6. Worldpay
• Feature/Setting: Payment notifications via webhook; use the Settled Batch Summary API for reconciliation.

3.7. Shopify
• Feature/Setting: Use Order Payment webhook; retrieve transaction details via Shopify Payments API.

3.8. WooCommerce
• Feature/Setting: Webhook on woocommerce_order_status completed/refunded; access payment meta in REST API.

3.9. BigCommerce
• Feature/Setting: Storefront webhook for order/payment update; transaction data via Orders v3 API.

3.10. QuickBooks Online
• Feature/Setting: Receive sales receipts/invoice payments via API; sync with deposit records using BankFeeds API.

3.11. Xero
• Feature/Setting: Payments API for invoice matching; import bank statement lines for reconciliation.

3.12. FreshBooks
• Feature/Setting: Payments Endpoint for payment creation; Account API for transaction reconciliation.

3.13. Netsuite
• Feature/Setting: SuiteTalk WS for real-time payment posting; automated bank reconciliation module.

3.14. Sage Intacct
• Feature/Setting: Payments API and Bank Reconciliation API for auto-matching.

3.15. Zoho Books
• Feature/Setting: Webhook on new payment; Bank Transaction Match API for reconciliation.

3.16. Braintree
• Feature/Setting: Use Transaction API; webhooks for settlement_batch_summary and dispute events.

3.17. Mollie
• Feature/Setting: Webhook for payment status change; match with Orders API for reconciliation.

3.18. Wise (formerly TransferWise)
• Feature/Setting: Use Webhooks for incoming transfers; use Statement API for reconciliation.

3.19. Revolut Business
• Feature/Setting: Transaction Webhook; Retrieve bank statement for automatic matching.

3.20. SAP Business One
• Feature/Setting: Service Layer API for payment creation; use Bank Statement Processing module.

3.21. Oracle NetSuite
• Feature/Setting: REST web services for deposit and payment updates; Scheduled Script for reconciliation automation.

3.22. Salesforce Commerce Cloud
• Feature/Setting: Custom webhooks for order and payment objects; link to external payment gateway APIs.

Benefits

4.1. Shortens order processing cycle, enabling real-time or same-day reconciliation.
4.2. Minimizes manual errors, missed transactions, and delays in financial closing.
4.3. Maintains up-to-date payment status for inventory, fulfillment, and customer service.
4.4. Streamlines reporting and audit trails, improving compliance with sensitive sales.
4.5. Scales seamlessly with store expansion across new marketplaces, locations, and payment methods.