Integration with online payment gateways and reconciliation

Purpose

1. Automate seamless integration between e-commerce order capture, online payment gateways, and accounting reconciliation, eliminating manual entry.

2. Ensures all payments via credit cards, e-wallets, and bank transfers are instantly tracked, logged, and matched to sales invoices.

3. Automates the identification, flagging, and reporting of failed, partial, and successful transactions for real-time business insight and compliance.

4. Provides an automated ledger, error resolution workflow, and periodic reconciliation for accountants.

Trigger Conditions

1. Automated trigger on new sales order or checkout event from online store platform.

2. Automated payment confirmation, payment failure, or refund event from payment gateway API/webhook.

3. Scheduled automation for overnight reconciliation, or on-demand reconciliation request.

4. Automated detection of data mismatches between payment provider and POS/accounting platform.

Platform variants

1. Stripe

• Feature/Setting: Webhook automation for “payment_intent.succeeded”.
  
• Sample automation: Route event to accounting API, match payment to order ID.
  

2. PayPal

• Feature/Setting: Instant Payment Notification (IPN) automation for completed payments.
  
• Sample automation: Automatedly trigger invoice-paid status in sales database.
  

3. Square

• Feature/Setting: Payments API event automation for transaction updates.
  
• Sample automation: Automatedly sync transaction record with inventory system.
  

4. Adyen

• Feature/Setting: Notification webhook for “AUTHORISATION” and “SETTLEMENT” automation.
  
• Sample automation: Initiate automated reconciliation with ERP.
  

5. Razorpay

• Feature/Setting: “payment.captured” webhook automation.
  
• Sample automation: Update sales and initiate auto-receipt to customer.
  

6. Worldpay

• Feature/Setting: Automated batch transaction reporting.
  
• Sample automation: Scheduled importing of transaction batch for reconciliation.
  

7. Mollie

• Feature/Setting: Automate on “payment paid” webhook.
  
• Sample automation: Automated updating of order status and ledger entry.
  

8. Shopify Payments

• Feature/Setting: Automation on order.created and order.paid webhook events.
  
• Sample automation: Feed to auto-invoice creation and payment matching.
  

9. WooCommerce

• Feature/Setting: Automate via hooks on woocommerce_order_status_completed.
  
• Sample automation: Send payment data to QuickBooks.
  

10. QuickBooks Online

• Feature/Setting: API automation for invoice and payment capture.
  
• Sample automation: Automatedly reconcile incoming payments to corresponding orders.
  

11. Xero

• Feature/Setting: Bank transaction API automation.
  
• Sample automation: Automate mark paid on matching invoice-to-payment record.
  

12. SAP S/4HANA

• Feature/Setting: Finance module API for automated journal entries.
  
• Sample automation: Automatically post incoming payment journal.
  

13. Oracle Netsuite

• Feature/Setting: SuiteTalk automation for transaction matching.
  
• Sample automation: Automated order-payment reconciliation workflows.
  

14. FreshBooks

• Feature/Setting: Payment event automation.
  
• Sample automation: Update invoice and record payment in accounting instantly.
  

15. Plaid

• Feature/Setting: Transaction webhooks automation for bank feeds.
  
• Sample automation: Automated reconciliation of deposits with sales data.
  

16. Authorize.Net

• Feature/Setting: Automated webhook for “transaction settled successfully”.
  
• Sample automation: Real-time automation of order fulfilment notification.
  

17. Braintree

• Feature/Setting: Automate with “transaction_disbursed” webhook.
  
• Sample automation: Match disbursement to order, update accounting system.
  

18. Klarna

• Feature/Setting: Push notification API automation.
  
• Sample automation: Update order fulfilment and schedule auto-reminder for pending payments.
  

19. Apple Pay

• Feature/Setting: Payment event automation from gateway provider.
  
• Sample automation: Automated update in inventory and send confirmation.
  

20. Amazon Pay

• Feature/Setting: Automated IPN for successful/failed payment statuses.
  
• Sample automation: Automate order and refund reconciliation against sales ledger.
  

Benefits

1. Automated reconciliation reduces accounting errors and manual workload.

2. Real-time payment tracking automates cash flow visibility and sales reporting.

3. Automation streamlines error detection, refund handling, and financial compliance.

4. Integration automates repeatable workflows, reducing payment delays and improving customer satisfaction.

5. Automating platform connections lowers IT overhead, and enables scalable operations for growing retail businesses.