Payment confirmation and fulfilment initiation

Purpose

1.1. Automatically confirm successful payment on ecommerce platforms and instantly initiate order fulfilment, reducing manual intervention, preventing errors, and ensuring timely delivery specific to airbrushing equipment and supplies.
1.2. Integrates payment processors with inventory, shipping, and customer communication tools to synchronize confirmations, allocate stock, trigger packaging, and dispatch instructions.
1.3. Logs all transaction and fulfilment stages for audit, customer support, analytics, and compliance.

Trigger Conditions

2.1. Payment status marked as “Paid”, “Completed”, “Authorized”, or “Captured” in payment processor or ecommerce backend.
2.2. Order status changes in online storefront, POS, or ERP system to indicate readiness for fulfilment.
2.3. Receipt of webhook or callback from gateway confirming transaction validity.

Platform Variants

3.1. Shopify
• Setting: Order Payment webhook triggers; Fulfilment API for inventory updates and shipping label creation.
3.2. WooCommerce
• Setting: Order status completed hook; REST API POST /orders/{id}/notes for fulfilment steps.
3.3. Magento
• Setting: Event Observer for sales_order_payment_pay; SalesOrderShipment API to trigger fulfilment.
3.4. BigCommerce
• Setting: Order status change webhook; OrdersV2/fshipments endpoint for fulfilment initiation.
3.5. Stripe
• Setting: payment_intent.succeeded webhook; custom webhook to fulfilment microservice or ERP endpoint.
3.6. PayPal
• Setting: PAYMENT.SALE.COMPLETED webhook; forwarding via PayPal REST API to inventory/fulfilment system.
3.7. Square
• Setting: payment.updated with “COMPLETED” event; Orders API for fulfilment request.
3.8. Lightspeed Retail
• Setting: Payment event hooks; Orders and Fulfilment endpoint for coordination.
3.9. QuickBooks Commerce
• Setting: Invoice paid webhook; Order Fulfilment module trigger.
3.10. ShipStation
• Setting: New Paid Order trigger; ShipOrder API POST call.
3.11. Skubana
• Setting: Payment Confirmed automation; Create Fulfilment Order API.
3.12. Zendesk Sell
• Setting: Deal won trigger; Workflow to Inventory & Fulfilment module.
3.13. Salesforce Commerce Cloud
• Setting: OCAPI Order Paid event; Fulfilment Service API invoked.
3.14. Zapier
• Setting: Payment system webhook trigger; Action: Send to shipping or ERP system via supported connectors.
3.15. Microsoft Power Automate
• Setting: HTTP webhook trigger on payment completion; Run Power Automate flow to update inventory/trigger shipment.
3.16. SendGrid
• Setting: Trigger transactional email upon successful payment; API: Send Confirmation Email.
3.17. Twilio
• Setting: Send SMS confirmation to customer; API: Send SMS Message.
3.18. Slack
• Setting: Payment confirmation notification via webhook; Channel post to fulfilment team.
3.19. Trello
• Setting: New paid order card auto-creation; Trello API—add card to “To Fulfil” list.
3.20. Monday.com
• Setting: Item creation on payment confirmed; Fulfilment workflow automation.
3.21. Google Sheets
• Setting: Update row/append order data when payment confirmed for manual fulfilment record.
3.22. Xero
• Setting: Paid Invoice webhook; Notify fulfilment or inventory integration.
3.23. Netsuite
• Setting: Sales Order Payment webhook; Fulfilment request via SuiteScript.
3.24. DHL API
• Setting: Create shipping request automatically post payment; DHL Express Shipment API.

Benefits

4.1. Minimizes fulfilment lag and delivery times, boosting customer satisfaction.
4.2. Eliminates manual order processing errors and double-handling.
4.3. Ensures real-time inventory accuracy for airbrushing supplies, reduces overselling.
4.4. Scales without additional operational staff; supports peak demand periods.
4.5. Creates transparent, timestamped audit trails for every sale and shipment.