Integration with inventory levels for sales teams

Purpose

1.1. Ensure real-time sharing and synchronization of arcade machine inventory status with sales teams across all communication and sales channels.
1.2. Instantly update available units, low-stock alerts, or out-of-stock items within order processing and CRM workflows.
1.3. Reduce overselling, avoid manual entry, minimize customer dissatisfaction, and automate internal order pipelines.
1.4. Support proactive sales actions through automated notifications based on inventory fluctuations.

Trigger Conditions

2.1. Inventory item quantity changes—addition, removal, or adjustment.
2.2. New sales order creation or modification.
2.3. Thresholds set for low or out-of-stock events are breached.
2.4. Periodic scheduled inventory checks (e.g., hourly or daily polling).
2.5. External API pushes from warehouse or logistics systems.

Platform Variants

3.1. Salesforce
• Object Trigger: Inventory Item record update; configure Inventory__c object to send notifications on ‘Quantity’ field change.

3.2. HubSpot
• Workflow Trigger: Line Item property change; set workflow when SKU stock property changes below defined thresholds.

3.3. Zoho Inventory
• Webhooks: Inventory adjustment event; setup webhook calling custom endpoint on stock update.

3.4. Microsoft Dynamics 365
• Power Automate Flow: “When a record is updated” action on ProductInventory entity.

3.5. SAP Business One
• Service Layer API: POST to /InventoryGenEntry; configure alert on ‘OnHand’ field modification.

3.6. NetSuite
• RESTlet Script: Monitor InventoryItem change and trigger SuiteScript alert for low stock.

3.7. QuickBooks Commerce
• API Trigger: “Inventory updated” webhook endpoint for tracking item quantity.

3.8. Oracle NetSuite
• Saved Search Alert: Configure scheduled search on decreasing stock, trigger email to sales rep group.

3.9. Shopify
• Admin API Webhook: Inventory Level update webhook on /admin/api/2024-01/inventory_levels/update.json

3.10. WooCommerce
• Hook: ‘woocommerce_update_product_stock’ action for pushing stock updates to CRM or Slack.

3.11. TradeGecko (QuickBooks Commerce)
• Webhook: inventory.levels.updated; set endpoint for team notification on inventory drop.

3.12. Unleashed Software
• Webhook: trigger on StockOnHandChanged event.

3.13. Odoo
• Automated Action: Execute onstock.change model; trigger on ‘Quantity Available’ field change.

3.14. Pipedrive
• Activity Trigger: “Product quantity changed” custom activity via API or webhook.

3.15. Monday.com
• Integration Recipe: “When a column changes” trigger for inventory board low-stock alerts.

3.16. Slack
• Incoming Webhook: Post message to dedicated channel on inventory event via /api/chat.postMessage.

3.17. Twilio SMS
• Programmable Messaging API: Send SMS to sales manager group on stock threshold breach.

3.18. Google Sheets
• App Script Trigger: OnEdit for inventory level cell; send update to sales system REST API.

3.19. Airtable
• Automation: “When record matches conditions” for stock column, trigger email/integration flow.

3.20. SAP S/4HANA
• Business Event Notification: StockQuantityChange event broadcast to middleware endpoint.

3.21. Microsoft Teams
• Incoming Webhook: Post alert card to dedicated team channel on inventory changes via /v1.0/teams/{team-id}/channels/{channel-id}/messages.

3.22. Zendesk
• Trigger: Notify sales ticket on product item inventory update via API or email target.

3.23. Mailgun
• API Send Message: Dispatch alert email to sales distro on key inventory level drop.

Benefits

4.1. Prevent order errors and double-selling of arcade machines.
4.2. Instantly notify sales and procurement to expedite restocking.
4.3. Elevate customer satisfaction with accurate product availability.
4.4. Reduce manual intervention and free up staff for high-value activities.
4.5. Streamline sales process with trusted, real-time data.