Integration of POS with accounting systems

Purpose

1.1. Ensure real-time and accurate synchronization of sales, inventory, and financial data between POS and accounting systems for pet-friendly cafes.
1.2. Minimize manual input and reduce errors in bookkeeping, reconciliation, reporting, and tax compliance.
1.3. Automate posting of daily sales, invoices, payments, refunds, and expense tracking from POS to accounting ledgers.
1.4. Enable up-to-date financial visibility for owners and managers of animal cafes and compliance with local food and beverage tax regulations.

Trigger Conditions

2.1. New sales transaction completed at POS terminal.
2.2. End-of-day POS batch closure or Z-report generation.
2.3. Refund or void processed through POS.
2.4. Stock item updated or depleted at point of sale.
2.5. New customer created through sales workflow.
2.6. Scheduled sync time—hourly, nightly, or real-time API event.

Platform Variants

3.1. Square POS
• Feature/Setting: Connect “Sales” webhook and push to Xero’s “Invoices – Create” API endpoint.
• Sample: Trigger automation on transaction.complete event.

3.2. Shopify POS
• Feature/Setting: Use “Orders/paid” webhook, map to QuickBooks Online “SalesReceipt” API.
• Sample: Webhook sends payload to accounting API for real-time sync.

3.3. Toast POS
• Feature/Setting: Utilize REST API to export transaction and import via Zoho Books “salesorders” endpoint.
• Sample: Schedule batch sync or transmit on order close.

3.4. Lightspeed Retail
• Feature/Setting: Use “Sales” API endpoint and connect to MYOB “Create Invoice” API.
• Sample: Configure per shift or real-time.

3.5. Vend (now Lightspeed X-Series)
• Feature/Setting: “Register Sales” event triggers integration with FreshBooks “Create Sales Receipt” API.
• Sample: Auto syncs every transaction or batch.

3.6. Clover POS
• Feature/Setting: “Order Paid” webhook posts directly to Sage Accounting “Create Invoice” API.
• Sample: Use Clover’s developer API for event-based integrations.

3.7. Revel Systems
• Feature/Setting: Batch sales reports sent using “Export API” and imported to Wave Accounting “Transactions Importer.”
• Sample: Automate on daily sales report close.

3.8. ToastTab
• Feature/Setting: Use “Transactions Export” API mapped to NetSuite “Sales Order” import function.
• Sample: Sync runs nightly.

3.9. SumUp
• Feature/Setting: “Transaction Completed” webhook posts sales data to FreeAgent “Invoice API.”
• Sample: Enable instant posting via middleware.

3.10. TouchBistro
• Feature/Setting: “Receipts Endpoint” triggers sync into KashFlow “Create Invoice” API.
• Sample: Schedule at end-of-day.

3.11. Vendus
• Feature/Setting: API integration with Odoo “Sales Order Create” function.
• Sample: Sync on sale event.

3.12. eHopper
• Feature/Setting: “Sales Receipt” API triggers posting to SAP Business One “Add Invoice” endpoint.
• Sample: Configure to transmit closed receipts.

3.13. Square POS (second accounting integration example)
• Feature/Setting: Sales data routed to Microsoft Dynamics 365 Finance “Journal Entry” API.
• Sample: Automate batches at set intervals.

3.14. iZettle (Zettle by PayPal)
• Feature/Setting: “Transaction Updated” webhook links to QuickFile “Invoice Creation” endpoint.
• Sample: Automatic or scheduled.

3.15. ShopKeep
• Feature/Setting: “Sales Exports” pushed to Sage 50cloud “Import Sales” feature.
• Sample: Sync at register close.

3.16. ERPLY POS
• Feature/Setting: “Sales Document” event integrates with Oracle NetSuite “Add Transaction” export.
• Sample: Set for real-time or batch transfer.

3.17. Bindo POS
• Feature/Setting: Webhook pushes sales to Xero “Bank Transaction” endpoint.
• Sample: Trigger on transaction complete.

3.18. Loyverse POS
• Feature/Setting: “Receipts API” triggers sync to AccountEdge “Sales Invoice” API.
• Sample: Batch end-of-day sync.

3.19. PayPal Zettle
• Feature/Setting: “Sale Completed” webhook posts to SliQ Invoicing “Invoice API.”
• Sample: Real-time feed.

3.20. Square POS (third accounting variant)
• Feature/Setting: Connect to Zoho Books “Create Invoice” REST endpoint.
• Sample: Sync every sale or batch.

Benefits

4.1. Eliminates manual entry and reduces accounting errors.
4.2. Ensures instant, daily, or scheduled financial sync for compliance and tax reporting.
4.3. Provides up-to-date sales, inventory, and cash flow visibility.
4.4. Supports multi-location and multi-register management.
4.5. Frees up staff for animal care and customer service by automating repetitive tasks.
4.6. Enhances data-driven decisions for pet-friendly cafe managers and investors.