Purpose
1. Automate digital recording of sample collection times and staff identities during blood testing workflows.
2. Automated logging reduces human error, ensuring real-time sample visibility and compliance.
3. Automator ensures timestamps and collector IDs are recorded, stored, and retrievable for audit trails and reporting needs.
4. Automated system minimizes reliance on manual entries, driving data accuracy and traceability.
Trigger Conditions
1. Sample collection event initiated (barcode scan, mobile form, or digital badge).
2. Staff authentication via secure login or biometric input.
3. System-generated time capture upon sample handover or registration in the software.
4. Location (GPS or site code) verified during collection to automate site matching.
Platform Variants
1. Salesforce Health Cloud
• Feature/Setting: Flow Builder — automate field updates on sample collection object, set up Process Builder for timestamp and user logging.
2. Microsoft Power Automate
• Feature/Setting: Automated flows — trigger when a new sample record is added, log collection time, and UID.
3. Google Sheets API
• Feature/Setting: Append cell API — automate entry of collection data upon scanning QR codes.
4. ServiceNow Healthcare
• Feature/Setting: Workflow Editor — automate event-driven updates to sample logs and audit tracking.
5. Zapier
• Feature/Setting: Multi-step Zap — automate collection record between mobile app and database.
6. Make (formerly Integromat)
• Feature/Setting: Scenario builder — automate HTTP webhook to receive sample details and update records.
7. AWS Lambda
• Feature/Setting: Triggered function — automate log entry in DynamoDB on REST API call from staff devices.
8. Google Forms
• Feature/Setting: Form Submit Trigger — automate timestamp and responder log push to Sheets/Drive.
9. Twilio
• Feature/Setting: Programmable SMS — automate confirmation SMS and time logging after collection update via SMS.
10. AirTable
• Feature/Setting: Automations — automate new row creation with timestamp when staff logs collection.
11. Smartsheet
• Feature/Setting: Automated workflows — automate record addition and time-stamp staff actions.
12. Slack
• Feature/Setting: Workflow Builder — automate post to dedicated channel when sample is collected and logged.
13. DocuSign
• Feature/Setting: eSignature API — automate capture of staff signature and timestamp tied to digital collection form.
14. Monday.com
• Feature/Setting: Automations Center — automate board update with collection info on event trigger.
15. Jira Service Management
• Feature/Setting: Automation rules — automate issue update when new lab sample is logged.
16. Freshdesk
• Feature/Setting: Workflow Automator — automate ticket creation or update with collection details.
17. SAP Business Technology Platform
• Feature/Setting: Workflow Management — automate recording of event data in healthcare modules.
18. Epic Systems API
• Feature/Setting: Integration engine — automate HL7/FHIR message to update patient sample records.
19. Oracle Health Sciences
• Feature/Setting: Clinical One platform — automate task update and time tracking via API.
20. NetSuite
• Feature/Setting: SuiteFlow — automate custom workflow to log and audit staff/sample data.
Benefits
1. Automates compliance with regulatory requirements for time and personnel tracking.
2. Automated logging ensures consistent, unalterable records.
3. Reduces human error through automation, raising data reliability.
4. Automatedly generates audit trails and performance analytics.
5. Automates notifications and escalations if collection is delayed, enabling proactive management.
Sample Collection and Tracking