Real-time attendance tracking and reporting

Purpose

1.1. Enable continuous, error-free capture and processing of staff/participant attendance, digital sign-ins/outs, and instant reporting.
1.2. Support compliance with regulatory requirements by providing real-time logs and auditable records.
1.3. Accelerate communication of absenteeism and staff coverage gaps to HR and management.
1.4. Integrate attendance data into payroll, care plan updates, and family/guardian notifications.
1.5. Minimize manual data entry and eliminate delays in record-keeping.

Trigger Conditions

2.1. RFID, biometric, or PIN-based check-in at the facility.
2.2. Online form or app-based self-check-in/out by participants or staff.
2.3. Scheduled times for automated sync (e.g., every hour or end of shift).
2.4. Absence detection when expected arrival doesn’t occur within a window.
2.5. Manual override by admin due to exceptions or corrections.

Platform Variants

3.1. Kronos Workforce Ready
• API: POST /api/attendance/log
• Configure: Map digital reader output to attendance log endpoint.
3.2. ADP Workforce Now
• Feature: Time & Attendance API
• Configure: Push raw check-in/out data for automated payroll sync.
3.3. BambooHR
• Endpoint: POST /v1/employees/{id}/time-off/requests
• Configure: Auto-submit time-off for unattended days.
3.4. When I Work
• API: POST /shifts/{shift_id}/attendance
• Configure: Capture shift start/end by participant action.
3.5. Deputy
• API: POST /timesheets
• Configure: Send clock-in/out events to live timesheets.
3.6. Paychex Flex
• Endpoint: POST /v1/time-entries
• Configure: Forward badge scans to time entry records.
3.7. QuickBooks Time
• Feature: REST API – TimeActivity endpoint
• Configure: Log check-ins/outs for invoicing or payroll.
3.8. Google Sheets
• Feature: App Script Trigger
• Configure: Append each check-in event in real-time.
3.9. Airtable
• API: POST /v0/{baseId}/{tableName}
• Configure: Create record per attendance log.
3.10. Microsoft Power Automate
• Feature: Flow trigger on form submission
• Configure: Auto-route forms to reporting dashboards.
3.11. Zapier
• Feature: Webhook/Trigger
• Configure: Watch for check-in webhooks and process in flows.
3.12. Twilio SMS
• Feature: Incoming SMS Webhook
• Configure: Staff texts keyword; logs timestamp for attendance.
3.13. Slack
• Feature: Slash Command or App Action
• Configure: Staff runs /attend for automated attendance entry.
3.14. Jotform
• Feature: Webhook or API Form Submission
• Configure: Each digital form feeds log system.
3.15. Microsoft Excel Online
• Feature: Power Automate Trigger
• Configure: Track changes in attendance workbook.
3.16. Zoho People
• API: POST /attendance
• Configure: Forward biometric reader data as API call.
3.17. Workday
• Endpoint: Attendance Data Inbound Integration
• Configure: Sync external attendance logs into HRIS record.
3.18. ServiceNow
• Feature: Incident/Case API
• Configure: Open cases if repeated absences detected.
3.19. Salesforce
• Feature: REST API – Custom Object for Attendance
• Configure: Create attendance record per event.
3.20. DocuSign
• Feature: Envelope Sent Event
• Configure: Automated sign-in sheet triggers reporting workflow.

Benefits

4.1. Elimination of manual data errors and late entries.
4.2. Accelerated incident alerts and compliance documentation.
4.3. Enhanced operational transparency and real-time oversight.
4.4. Automated downstream updates (e.g., payroll, reporting, family notifications).
4.5. Scalable integration with any HR, payroll, or care management stack.