Automated class and session scheduling

Purpose

1.1 Automate the scheduling and booking of aquatic centre classes and sessions across lanes, pools, and programs, reducing manual admin input and errors.
1.2 Automates recurring session placement, instructor/resource assignments, and waiting list management for multi-sport aquatic facilities.
1.3 Enables instant customer notifications, payment processing, and resource optimization by automating the session management cycle.
1.4 Supports automating online and on-site bookings, modifications, and cancellations with live calendar sync and availability updates.

Trigger Conditions

2.1 New class/session creation triggers scheduling automations for slots, instructor allocation, and notifications.
2.2 Member or public booking automates spot reservation, confirmation, and payment requests.
2.3 Cancellations automatedly trigger waiting list offers and slot republishing.
2.4 Recurring program setup automates future class generation based on templates or schedules.

Platform Variants

3.1 Mindbody
• API: POST /class/add/new — Automates class creation and scheduling workflows.
3.2 Acuity Scheduling
• API: /appointments — Automates booking session and availability checks.
3.3 Google Calendar
• Feature: API Events.insert — Automates addition of class slots and syncs across devices.
3.4 Microsoft Outlook Calendar
• Feature: Microsoft Graph API /calendars — Automates resource and session management.
3.5 Zapier
• Feature: Scheduler + Webhooks — Automates data transfer between forms/payments/CRMs.
3.6 ActiveCampaign
• Feature: Automations + Deals — Automates follow-ups and session reminders.
3.7 Salesforce
• API: /services/data/v54.0/sobjects/Event — Automates event and resource booking.
3.8 Twilio SMS
• Feature: Messaging API — Automates session confirmation and reminders via SMS.
3.9 HubSpot
• API: /crm/v3/objects/meetings — Automates booking and contact assignment.
3.10 Square Appointments
• Feature: Bookings API — Automates slot reservation and payment automator flows.
3.11 Apple Calendar (iCloud)
• API: CalDAV — Automates calendar event creation and sharing.
3.12 SendGrid
• Feature: Mail Send API — Automates booking confirmations and reminders.
3.13 Doodle
• API: /api/v2/polls — Automates session and group scheduling.
3.14 Calendly
• API: /scheduled_events — Automates session slot allocation and attendee management.
3.15 Xero
• Feature: Invoices API — Automates invoicing for booked sessions.
3.16 Stripe
• Feature: PaymentIntents API — Automates payment capture at booking.
3.17 Google Forms
• Feature: Forms API — Automates registration-to-schedule workflows.
3.18 Notion
• API: /v1/pages — Automates documentation and scheduling logs.
3.19 Monday.com
• Feature: Automations + Integrations — Automates class assignment and resource tracking.
3.20 Microsoft Teams
• Feature: Scheduled Meetings API — Automates instructor/team assignment notifications.

Benefits

4.1 Automates manual scheduling for maximum accuracy and fewer errors.
4.2 Increases operational efficiency with automated updates, confirmations, and reminders.
4.3 Improves customer experience by automating waitlist fulfilment and real-time booking.
4.4 Enables scaling by automating administrative workload in session scheduling for aquatic centres.
4.5 Supports integrated multi-system automation for payments, communication, and resource use, maximizing ROI.