Bulk scheduling for event seasons

Purpose

1. Automate the bulk scheduling of swimming lessons, water fitness sessions, and multi-sport aquatic activities for event seasons in aquatic centres.

2. Eliminate manual data entry, reduce human error, automate recurring booking patterns, and automatedly update calendars and participant lists.

3. Enable automators to predefine session blocks, recurring events, time slots, and resource allocations to maximize pool and staff utilization.

4. Facilitate automated waitlist management and instant participant notifications through multiple automated channels.

Trigger Conditions

1. Season kickoff date entered into the scheduling system.

2. Upload/import of seasonal program schedules or CSV data of sessions.

3. Automated signal from a registration portal when minimum participation thresholds are reached.

4. Admin request via dashboard API to initiate automated schedule generation.

5. Integration event from an external calendar provider or resource management system.

Platform Variants

1. Google Calendar API

• Feature/Setting: Batch event insertion; configure API key, use `events.batchInsert` to bulk-create sessions by template.
  

2. Microsoft Outlook Calendar API

• Feature/Setting: Automated event group creation; configure tenant app, use `/me/events` endpoint with recurrence rules.
  

3. Zoom API

• Feature/Setting: Automated bulk meeting scheduling; configure OAuth, use `POST /users/{userId}/meetings` in batch for virtual sessions.
  

4. Acuity Scheduling

• Feature/Setting: Import appointments API; configure OAuth, use `POST /appointments/import` with CSV payload.
  

5. Mindbody API

• Feature/Setting: Automated class schedule creation; configure API user, use `PUT /class/schedules` with session arrays.
  

6. TeamUp

• Feature/Setting: Bulk class creation endpoint; configure API key, use `/classes/bulk-add` for multi-session sports scheduling.
  

7. Calendly API

• Feature/Setting: Event type batch templates; configure integration, use `POST /event_types` for repeating sessions.
  

8. Eventbrite API

• Feature/Setting: Automated event cloning; configure OAuth, use `POST /events/` with repetition parameters.
  

9. Salesforce Scheduler

• Feature/Setting: Appointment series API; configure connected app, use `/services/data/vXX.X/sobjects/ServiceAppointment` for automated recurring bookings.
  

10. Doodle API

• Feature/Setting: Automated time slot generation; configure API token, use `/polls` endpoint to auto-create polls for group scheduling.
  

11. Skedda

• Feature/Setting: Automated bulk space allocation; configure API user, use `/spaces/{spaceId}/bookings` with recurrence.
  

12. Setmore

• Feature/Setting: Automated appointment batch creation; configure API token, use `/booking` for series of aquatic activities.
  

13. Square Appointments API

• Feature/Setting: Batch appointment builder; use `/v2/bookings` endpoint for programmatic automated booking.
  

14. Bookeo

• Feature/Setting: Automated group schedule upload; configure API, use `/api/v1/schedules/import`.
  

15. SimplyBook.me

• Feature/Setting: Bulk event automator; configure API, use `/admin/api/events/multi` for automated season creation.
  

16. Zen Planner

• Feature/Setting: Bulk program scheduler; set API key, use `/events/batch` for repeat bookings.
  

17. Jotform

• Feature/Setting: Integrate with auto-fill booking forms and mass submission via API for automated registration.
  

18. Google Sheets API

• Feature/Setting: Automated data import; use script to push rows to schedule systems using Apps Script triggers.
  

19. Airtable API

• Feature/Setting: Batch record automator; post session schedules to tables using `/v0/{baseId}/{table}`.
  

20. Asana

• Feature/Setting: Generate automated event tasks; configure Personal Access Token, use `/tasks` endpoint with recurrence settings.
  

21. Zapier Webhooks

• Feature/Setting: Automated trigger for all above APIs; set POST/GET hooks to initiate bulk automations across services.
  

Benefits

1. Automated bulk scheduling streamlines administrative workflows for aquatic centres.

2. Automating repeated processes ensures accuracy, consistency, and timeliness of published event schedules.

3. Automation simplifies staff and resource planning, maximizing centre utilization during busy event seasons.

4. Automated notifications and calendar sync improve participant engagement and attendance.

5. Automation solutions scale easily as the number, complexity, or recurrence of events grows season-by-season.