Instructor schedule management and notifications

Purpose

1. Enables automatic scheduling, updates, and notifications for aerobics instructors and clients across multiple channels.

2. Streamlines rescheduling, cancellations, and roster updates in real-time.

3. Increases visibility into instructor availability and class occupancy via automated digital workflows.

4. Reduces manual errors and administrative overhead for fitness studios.

5. Ensures prompt notification of any changes, reminders, or alerts regarding classes or instructor shifts.

Trigger Conditions

1. New or updated class is added to the scheduling system.

2. Instructor availability or shift is modified.

3. Client enrollment or cancellation.

4. Impending class reminder interval (e.g., 24 hours or 2 hours before class).

5. Emergency/unexpected instructor absence notification.

6. Weekly or monthly instructor schedule publication.

Platform Variants

1. Google Calendar

• API: Calendar Events
  
• Feature/Setting: Configure 'event watch' to trigger flows on event create/update/delete
  

2. Microsoft Outlook Calendar

• API: Calendar Webhooks
  
• Feature/Setting: Enable push notifications for calendar changes
  

3. Twilio SMS

• API: Messages
  
• Feature/Setting: Set up SMS dispatch on schedule or change events
  

4. SendGrid

• API: Mail Send
  
• Feature/Setting: Automate instructor/class email reminders
  

5. Slack

• API: chat.postMessage
  
• Feature/Setting: Automate internal staff notifications on new/updated classes
  

6. Zoom

• API: Meetings
  
• Feature/Setting: Auto-create/send virtual class links and reminders to instructors
  

7. Google Sheets

• API: Spreadsheet Updates
  
• Feature/Setting: Trigger workflows on row updates for class schedules
  

8. Salesforce

• API: Events or Tasks
  
• Feature/Setting: Push schedule updates to CRM event records
  

9. HubSpot

• API: Calendar or Engagements
  
• Feature/Setting: Sync class schedule with marketing/touchpoints
  

10. Mailchimp

• API: Campaign Send
  
• Feature/Setting: Push batch class schedule emails to segmented lists
  

11. Microsoft Teams

• API: Chat/Post Message
  
• Feature/Setting: Internal instructor alerts for new/changed classes
  

12. Facebook Messenger

• API: Send API
  
• Feature/Setting: Automate reminder messages to instructor/private group
  

13. WhatsApp Business

• API: Messages
  
• Feature/Setting: Notify instructors/clients via WhatsApp on class changes
  

14. Asana

• API: Tasks/Webhooks
  
• Feature/Setting: Create or update tasks for class management on schedule changes
  

15. Trello

• API: Card/Board Updates
  
• Feature/Setting: Move or update cards representing scheduled classes
  

16. Notion

• API: Database Updates
  
• Feature/Setting: Sync scheduling database for up-to-date instructor times
  

17. Airtable

• API: Records
  
• Feature/Setting: Trigger on schedule table changes to update notifications
  

18. Zapier

• API: Zap Webhooks
  
• Feature/Setting: Connect external class management systems for cascading updates
  

19. BambooHR

• API: Time Off
  
• Feature/Setting: Trigger schedule refresh if instructor requests leave
  

20. Shopify

• API: Orders/Notifications
  
• Feature/Setting: Send notifications to clients purchasing a class package
  

21. Jotform

• API: Form Submission
  
• Feature/Setting: Update instructor's schedule upon class booking form entry
  

22. Calendly

• API: Scheduled Events
  
• Feature/Setting: Automate booking confirmation and reminders to instructors
  

Benefits

1. Eliminates delay between schedule changes and stakeholder notifications.

2. Minimizes administrative burden, allowing instructors to focus on classes.

3. Improves accuracy and timeliness of class roster and availability data.

4. Enhances client satisfaction through reliable, timely communications.

5. Strengthens team coordination and class resource planning.