Scheduling & Class ManagementPurpose
1.2. Automatically notify interested students of availability, prioritizing join order.
1.3. Reduces manual intervention, enabling automated class management and maximizing attendance.
1.4. Ensures no potential student remains unnotified or unseated by automating all steps from signup to confirmation.
Trigger Conditions
2.2. Cancellation or rescheduling frees up a seat in an existing class.
2.3. Student joins a waitlist via registration form, email, or SMS input.
2.4. Existing waitlist has entries pending notification or confirmation.
Platform Variants
3.1. Twilio SMS
• Feature/Setting: Automate sending SMS to waitlist users when spots free up; configure Messaging API to trigger on event.
3.2. SendGrid
• Feature/Setting: Automate email notifications through SendGrid Mail Send endpoint; set automation on class vacancy trigger.
3.3. Google Sheets
• Feature/Setting: Automate appending waitlist entries and slot updates; use Sheets API for reading/writing on event triggers.
3.4. Slack
• Feature/Setting: Automated Slack message to knitting instructor when waitlist triggers or student confirms.
3.5. Airtable
• Feature/Setting: Automate tracking student statuses using Airtable Automations; update ‘Waitlist’ and ‘Booked’ records on class events.
3.6. Calendly
• Feature/Setting: Automate updating event capacity and triggering waitlist notifications via Calendly API on booking churning.
3.7. Zoom
• Feature/Setting: Automate registration for virtual knitting sessions; use Meetings API to automatically upgrade waitlisted students.
3.8. Mailchimp
• Feature/Setting: Automate segmented email campaigns to waitlist using Automated Emails feature upon vacancy detection.
3.9. Typeform
• Feature/Setting: Automate adding registrants to a waitlist via Typeform webhook triggers upon full class registrations.
3.10. Eventbrite
• Feature/Setting: Eventbrite API automates moving waitlisted students to active list and sends confirmation after vacancy.
3.11. HubSpot
• Feature/Setting: Automate CRM update with student waitlist status; use Workflows automation on property changes.
3.12. ZoomInfo
• Feature/Setting: Automate waitlist contact enrichment for more informative notifications using Enrich API.
3.13. Notion
• Feature/Setting: Automate updating class logs and waitlists in Notion database with automation triggers on cancellations.
3.14. Outlook
• Feature/Setting: Automate sending personalized email notifications to waitlisted students; Outlook's Automated Mail feature.
3.15. Salesforce
• Feature/Setting: Automate updating student records and waitlist status with Process Builder or Flow automation.
3.16. Freshdesk
• Feature/Setting: Automate support tickets creation for waitlisted users requesting manual assistance.
3.17. Facebook Messenger
• Feature/Setting: Automate direct messaging update to waitlist via Messenger Send API upon spot open.
3.18. Monday.com
• Feature/Setting: Automate Board with waitlist tracking and automating updates to reflect real-time status.
3.19. Discord
• Feature/Setting: Automate channel announcements for waitlist movements using Discord bot with native webhooks.
3.20. Zapier
• Feature/Setting: Automator for linking waitlist processes across email, forms, and class scheduling platforms, automating every step.
Benefits
4.2. Increases class attendance via automated and timely slot allocation.
4.3. Reduces administrative overhead through automation of every waitlist workflow.
4.4. Improves student satisfaction with reliable, real-time automated notifications.
4.5. Enhances business efficiency by integrating automatable solutions across popular platforms.