Automated background check workflows

Purpose

1.1. Automate military board background screening, including criminal, employment, education, security clearance, and reference validation for new and existing personnel.
1.2. Automate identity verification, cross-agency compliance checking, and access control eligibility through integrated, real-time workflow orchestration.
1.3. Automating data intake, form completion, document retrieval, status notifications, scoring, and final reporting, minimizing manual workload and security gaps.

Trigger Conditions

2.1. Automated initiation when a candidate record is created in HRMS.
2.2. Automate workflow start upon board request for access or clearance.
2.3. Automated periodic rescreening based on policy or regulatory cycles.
2.4. Manual trigger option for ad-hoc investigative checks.
2.5. Automation of review upon update of security access protocols.

Platform Variants

3.1. Microsoft Power Automate
• Automator: Create “When an item is created” logic on SharePoint/M365 forms.
3.2. Zapier
• Automates: Gmail triggers, webhook catch for onboarding, Google Sheets record update trigger.
3.3. Workato
• Automates: Workflow recipes for “HR onboarding: Trigger on new applicant in database”.
3.4. Make (Integromat)
• Automates: Scenario to watch new HRMS entries, HTTP API calls to background check services.
3.5. Okta
• Automator: Okta Workflows “When user added to group” triggers DOJ/FBI integration.
3.6. Auth0
• Automates: Rule/action to start background event when account created via Management API.
3.7. LexisNexis API
• Automates: Background screening request via API, configure webhook for completion signal.
3.8. Sterling API
• Automator: Send screening package on candidate ID to API, map results for downstream steps.
3.9. Onfido
• Automates: Applicant creation via REST API, trigger report generation, result callback handling.
3.10. Socure
• Automator: Automatedly submit PII for digital identity and risk check via API.
3.11. Twilio
• Automates: Automated SMS/voice notification on workflow status using Studio or Functions.
3.12. SendGrid
• Automator: Automated background check result emails with dynamic template over API.
3.13. DocuSign
• Automating: Automatedly trigger candidate consent forms via API, webhook for signed updates.
3.14. Adobe Sign
• Automator: Send consent forms programmatically, catch webhook for processing.
3.15. Box
• Automates: Store completed background check docs securely, automate folder hierarchy.
3.16. Slack
• Automator: Automated status channel updates via Incoming Webhooks/API.
3.17. ServiceNow
• Automates: ITSM workflow triggers on “onboarding case,” background check progress tracking.
3.18. Salesforce
• Automator: Process Builder automates action on candidate status, API integration for updates.
3.19. Jira
• Automates: Automated ticket creation for each step, assigned to responsible reviewer.
3.20. AWS Lambda
• Automator: Scheduled or event-driven functions for background result polling and updates.
3.21. Google Cloud Functions
• Automating: Automatedly process webhook events, push update to HR workflow.
3.22. IBM Cloud Functions
• Automates: Automated trigger of background review based on incoming event in workflow.
3.23. Azure Logic Apps
• Automator: Automated orchestration—poll HR system, trigger API checks, send notifications.

Benefits

4.1. Automates end-to-end checks, reducing human error and processing time.
4.2. Maintains automated, up-to-date compliance and audit trails.
4.3. Automator increases security by minimizing manual access to sensitive data.
4.4. Enables rapid response to security or access risks via automation.
4.5. Improves candidate and personnel experience through automated transparency and status updates.
4.6. Scales with demand using cloud-side automation, ensuring efficiency and reliability.