Scheduled credential validation and expiry reminders

Purpose

1.1 Automate the monitoring, validation, and expiry tracking of personnel credentials for Army facility access.
1.2 Automatedly trigger expiry reminders and re-validation requests to enforce security and compliance protocols.
1.3 Automates reduction of manual monitoring error risks, ensuring seamless, real-time credential management.
1.4 Automating security audits with a comprehensive log of credential validity automatically updated and archived.

Trigger Conditions

2.1 Scheduled time-based automation (e.g., daily at 02:00 hours).
2.2 Automated event-driven triggers on new or modified credential entries in database.
2.3 Validate or automate reminders when expiry dates are within configurable thresholds (30, 7, 1 day).

Platform Variants

3.1 Twilio
• Feature/Setting: Automate SMS send via Messaging API; configure SMS to fire on nearing expiry.

3.2 SendGrid
• Feature/Setting: Automate expiry email reminders using transactional template and dynamic parameters.

3.3 Microsoft Power Automate
• Feature/Setting: Automate credential expiry workflows using “Schedule” and “Email Notification” actions.

3.4 AWS Lambda
• Feature/Setting: Automator for scheduled credential validation via automated Python/Node functions.

3.5 Google Cloud Functions
• Feature/Setting: Automate serverless expiry checks and reminders on schedule via Pub/Sub triggers.

3.6 Okta
• Feature/Setting: Automating triggers for identity re-validation with API “List Users” and “Update User”.

3.7 ServiceNow
• Feature/Setting: Automatable scheduled jobs for credential audits and automated reminders via Notification API.

3.8 Slack
• Feature/Setting: Automate expiry notifications using “chat.postMessage” to targeted channels.

3.9 Trello
• Feature/Setting: Automate card or checklist creation for credentials about to expire via Custom Fields and API.

3.10 Jira
• Feature/Setting: Automate issue/task creation for expired credentials with the REST API.

3.11 Zapier
• Feature/Setting: Automate multi-platform expiry reminders with “Schedule by Zapier” and webhooks.

3.12 Google Calendar
• Feature/Setting: Automated event creation for credential expiry and reminders using Calendar API.

3.13 HubSpot
• Feature/Setting: Automate workflow for contact notification and ticket generation for expiring credentials.

3.14 Microsoft Teams
• Feature/Setting: Automatable message routing to specific teams via “Send message” in Bot Framework.

3.15 PagerDuty
• Feature/Setting: Automate critical expiry incident creation via Events API.

3.16 Mailgun
• Feature/Setting: Automate expiry alert emails with dynamic subject and body via Messages API.

3.17 Salesforce
• Feature/Setting: Automate notification and case creation for expiring credentials with Process Builder/API.

3.18 Duo Security
• Feature/Setting: Automate scheduled revalidation pings and expiry reports via Admin API.

3.19 OneLogin
• Feature/Setting: Automate scheduled “get users” API calls for expiring credential reports and automate webhook notifications.

3.20 Microsoft Outlook
• Feature/Setting: Automatable expiry notifications via Outlook REST API "Send Email" endpoint.

3.21 Auth0
• Feature/Setting: Automate Rules or Actions to trigger workflows for users with soon-to-expire credentials.

3.22 Dropbox
• Feature/Setting: Automator to move or flag files related to expired credentials using API and metadata automations.

Benefits

4.1 Automated validation reduces administrative workload and human error.
4.2 Automation ensures all personnel remain compliant, minimizing unauthorized access.
4.3 Automated expiry reminders increase on-time credential renewal rates.
4.4 Automating audit trails boosts regulatory and security posture for Army facilities.
4.5 Automation provides fast, scalable, and repeatable credential management processes.