Security & Compliance AutomationPurpose
1.2. To centralize compliance and background validation processes, aggregating multi-source records (DoD, law enforcement, HR, etc.) for comprehensive risk mitigation.
1.3. To generate audit trails for every check and flag anomalies or expired credentials in real time.
1.4. To support both onboarding and recurrent validation, ensuring personnel records are up-to-date with shifting clearance levels.
Trigger Conditions
2.2. Scheduled periodic clearance re-validation dates (e.g., quarterly, annually).
2.3. Change in personnel role, access level, or assignment requiring new clearance.
2.4. Ad hoc request for background validation (manual trigger by supervisor/security).
2.5. Automatic alerts from government databases on clearance changes, suspensions, or expirations.
Platform Variants
• Feature: User Lifecycle Hooks/API
• Setting: Configure webhooks to trigger checks upon user creation/modification events.
3.2. Workday
• Feature: Human Capital Management API
• Setting: Pull real-time onboarding status and personnel profile changes for validation initiation.
3.3. Microsoft Active Directory
• Feature: User Object Event Logs
• Setting: Monitor OU changes or group memberships indicating role/access change.
3.4. LexisNexis
• Feature: Identity & Background Check API
• Setting: Automate criminal history and identity verification for each user on entry.
3.5. E-Verify
• Feature: E-Verify API
• Setting: Validate employment eligibility and flag mismatches.
3.6. FBI CJIS
• Feature: Background Check Request Endpoint
• Setting: Submit personnel PII for law enforcement background record scans.
3.7. DoD DMDC
• Feature: Clearance Verification Web Service
• Setting: Automated inquiry on personnel security clearance levels; schedule periodic checks.
3.8. Salesforce
• Feature: Platform Events & External Services
• Setting: Trigger background validation flows from applicant case record updates.
3.9. SAP SuccessFactors
• Feature: Integration Center
• Setting: Scheduled jobs to extract new/updated personnel for security screening.
3.10. ServiceNow
• Feature: Flow Designer Webhooks
• Setting: Initiate background validation workflows from HR incident tickets.
3.11. IBM Security Verify
• Feature: Identity Governance API
• Setting: Manage access provisioning, deprovisioning post-validation results.
3.12. Slack
• Feature: Incoming Webhooks
• Setting: Notify security channels of failed checks or clearance status changes.
3.13. DocuSign
• Feature: eSignature REST API
• Setting: Securely request consent forms or sign-off on validation procedures.
3.14. AWS Lambda
• Feature: Scheduled Triggers
• Setting: Automate periodic clearance validation using custom handler scripts.
3.15. Google Cloud Functions
• Feature: HTTP Triggers
• Setting: Real-time validation execution tied to onboarding webhook events.
3.16. SecurID (RSA)
• Feature: Authentication API
• Setting: Require multi-factor confirmation before executing validation or access changes.
3.17. Zendesk
• Feature: Support Triggers
• Setting: Alert compliance team or open incident upon validation failure.
3.18. Greenhouse
• Feature: Candidate API
• Setting: Trigger pre-hire screening and record results in applicant profiles.
3.19. Trello
• Feature: Power-Ups Automation
• Setting: Move candidate cards upon successful security/compliance check completion.
3.20. Azure Logic Apps
• Feature: Automated Workflows
• Setting: Orchestrate approval chains and re-validation escalations.
Benefits
4.2. Reduces human error and inconsistency via scripted, standardized checks.
4.3. Supports regulatory compliance and readiness for audit.
4.4. Provides real-time visibility on personnel security status across platforms.
4.5. Minimizes insider threats and unauthorized access by enforcing timely, multi-source validation.